Legal Secretary Supervisor

Adams-; Los Angeles (CA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

Life insurance options

Short-term and long-term disability

Paid holidays and paid time off

Performance-based bonus opportunities

Job summary

Adams & Martin Group has partnered with a prestigious Los Angeles law firm to hire a Legal Secretary Supervisor on-site. The role leads a team of legal secretaries, manages complex litigation calendars, and coordinates court filings in California state and federal courts.

Candidates should have at least five years in litigation support, a strong command of court rules, and proficiency with Microsoft Office and legal practice management systems.

Qualifications

• Minimum of five years of litigation legal secretary experience.
• Prior experience serving in a lead, senior, or supervisory secretarial capacity preferred.
• Extensive experience supporting litigation matters in California state and federal courts.
• Strong understanding of court rules, procedures, and filing requirements.
• Demonstrated experience with electronic court filing systems.

Responsibilities

• Draft, edit, proofread, and format legal documents, pleadings, correspondence, and reports.
• Coordinate calendaring, scheduling, docketing, and court deadlines.
• Prepare and file documents in California state and federal courts, including electronic filings.
• Lead and mentor a team of legal secretaries and administrative staff.
• Onboard and train new administrative personnel.
• Collaborate with attorneys, firm leadership, and departments.
• Manage complex attorney calendars and arrange meetings.

Skills

Leadership

Litigation experience

Team coordination

Organization/detail orientation

Communication skills

Time management

Problem-solving

Discretion

Client service

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Office

Electronic court filing systems

Document management systems

Legal practice management software

Calendaring software

Job description

Legal Secretary Supervisor (JN -092026-431145) Los Angeles, California

Salary: USD90000 - USD100000 per year

Position Overview

Adams & Martin Group has partnered with a prestigious law firm in Los Angeles, CA, to find a skilled Legal Secretary Supervisor. This on-site position requires a dynamic individual to provide advanced administrative and litigation support while leading a team of secretaries in a fast-paced, deadline-driven environment. The ideal candidate will ensure smooth operations within the litigation practice by managing workflow, coordinating court filings, and maintaining complex schedules.

Responsibilities

Litigation Support

• Draft, edit, proofread, and format legal documents, pleadings, correspondence, and reports.
• Create shell pleadings and litigation templates.
• Manage cases from inception through resolution.
• Coordinate calendaring, scheduling, docketing, and court deadlines.
• Prepare and file documents in California state and federal courts, including electronic filings.
• Maintain case files and document management systems.
• Ensure compliance with court rules, filing requirements, and procedural deadlines.
• Coordinate workflow and assignments among legal secretaries and administrative support staff.
• Act as a resource and mentor for team members.
• Assist with onboarding and training new administrative personnel.
• Support process improvements that enhance efficiency and consistency within the litigation support team.
• Collaborate closely with attorneys, firm leadership, and administrative departments.

Meetings & Calendar Management

• Manage complex attorney calendars and scheduling priorities.
• Coordinate internal and external meetings, conference calls, and video conferences.
• Arrange meeting logistics, including conference rooms, catering, and material distribution.
• Monitor scheduling changes and keep attorneys informed of priority commitments.
• Serve as a liaison between attorneys, clients, court personnel, experts, and vendors.

Travel & Expense Administration

• Coordinate domestic and international travel arrangements, including air, ground transportation, and lodging.
• Prepare detailed travel itineraries and manage schedule changes.
• Monitor travel logistics and resolve issues proactively.
• Prepare and submit attorney expense reports accurately and timely.

Administrative Support

• Answer and route calls professionally and efficiently.
• Maintain confidential records and sensitive information with discretion.
• Perform attorney time entry and administrative reporting.
• Assist with special projects and provide coverage support as needed.
• Support firm initiatives and operational objectives.

Qualifications

Education

• High School Diploma required.
• Bachelor's degree or equivalent combination of education and experience preferred.

Experience

• Minimum of five years of litigation legal secretary experience.
• Prior experience serving in a lead, senior, or supervisory secretarial capacity preferred.
• Extensive experience supporting litigation matters in California state and federal courts.
• Strong understanding of court rules, procedures, and filing requirements.
• Demonstrated experience with electronic court filing systems.

Technical Skills

• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with legal practice management, timekeeping, and document management systems.
• Strong technology aptitude and ability to learn new systems quickly.
• Leadership and team coordination skills.
• Strong knowledge of legal terminology and litigation procedures.
• Exceptional organization and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple assignments in a deadline-driven environment
• Strong problem-solving and decision-making capabilities.
• Professional judgment and discretion when handling confidential information.
• Outstanding client service and interpersonal skills.
• Ability to work independently while collaborating effectively with attorneys and staff.
• Flexibility to support occasional evening or weekend business needs.

Reporting Structure

This position works closely with attorneys and firm leadership and partners with administrative management to support litigation operations and secretarial team effectiveness.

Salary Range: $90,000 - $100,000

In addition to competitive compensation, the firm offers a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) plan with employer match
• Life insurance options
• Short-term and long-term disability coverage
• Paid holidays and paid time off
• Performance-based bonus opportunities

Work Hours: Monday – Friday, 8:00 AM – 5:00 PM