Executive Legal Secretary – Public Policy

Squire Patton Boggs; Washington (District of Columbia); On-site; USD 75,000 - 108,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401(k)

Job summary

Squire Patton Boggs seeks an experienced Executive Legal Secretary to join the Public Policy Practice Group in our Washington, DC office. The ideal candidate will have a minimum of 5 years of administrative support experience in a law firm or professional services environment and will work closely with a diverse group of professionals in a fast-paced setting.

Duties include managing dynamic calendars, coordinating travel and meetings (including with US government officials), preparing documents

Qualifications

• Minimum of 5 years of administrative support experience in a government agency or Congressional office, law firm, or other professional services environment supporting multiple professionals.
• Excellent organizational skills and ability to manage competing priorities.
• Ability to prioritize workload; must be able to work effectively in pressure situations under deadlines.
• Must possess professionalism and interpersonal skills to work with partners and employees and maintain information confidential.
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook, Excel), Adobe Acrobat, and Kofax Power PDF Advanced.
• Minimum typing speed of 70 wpm.

Responsibilities

• Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents with advanced word processing.
• Demonstrated ability to manage dynamic calendars, schedule meetings (including with US Government officials), trips, conflicting appointments, and mailings.
• Coordinate and manage complex scheduling and travel arrangements; prepare travel expense reports.
• Transcribe legal documents, keep client and general files up to date, and maintain filings.
• Prepare PowerPoints and presentation materials; assist with invoicing, monthly billing, and accrual estimates.

Education

High School diploma

Tools

Microsoft Office

Adobe Acrobat

Kofax Power PDF Advanced

Job description

Description

Squire Patton Boggs is seeking an experienced Executive Legal Secretary to join our Public Policy Practice Group in our Washington, DC office. The ideal candidate will have a minimum of 5 years of administrative support experience in a law firm or professional service firm and will be able to work closely with a diverse group of professionals in a fast-paced environment.

Squire Patton Boggs is seeking an experienced Executive Legal Secretary to join our Public Policy Practice Group in our Washington, DC office. The ideal candidate will have a minimum of 5 years of administrative support experience in a law firm or professional service firm and will be able to work closely with a diverse group of professionals in a fast-paced environment.

Please note that our DC office is currently scheduled to be in the office a minimum of 4 days a week. The weekly work schedule will be mutually agreed upon to allow for best commute, preferences, etc.

Specific duties include, but are not limited to, the following:

• Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills. This includes, but is not limited to, the following:
  • Complete Lobby registrations
  • Complete Lobby reports
  • New client engagement letters
• Demonstrated ability to manage dynamic calendars, schedule meetings (including with US Government officials), business trips, conflicting appointments, sensitive client matters, and mailings.
• Proven experience in coordinating and managing complex scheduling.
• Exceptional proofreading skills - both for substance and formatting.
• Assist with invoicing matters, especially monthly billing, mid-month accruals and estimates.
• Experience with International travel and working with time zones. Arrange all travel reservations and prepare all travel expense reports.
• Transcribe legal documents, correspondence and reports from rough draft, dictation, ortranscription.
• Open new files, request conflict of interest checks with appropriate department and maintainall clientand general files.
• Keep files and filing up to date for each client/matter.
• Prepare PowerPoints and presentation materials.
  

Requirements

• Minimum of 5 years of administrative support experience in a government agency or Congressional office, law firm, or other professional services environment supporting multiple professionals.
• Excellent organizational skills and ability to manage competing priorities.
• Ability to prioritize workload; must be able to work effectively in pressure situations under deadlines.
• Must possess a high level of professionalism and interpersonal skills to be able to work well with partners and employees and maintain information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.
• Must have ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone; ability to proofread typed material for grammatical, typographical, or spelling errors.
• Intensive document organization and preparation skills required.
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook, Excel), Adobe Acrobat, and Kofax Power PDF Advanced.
• High School diploma or equivalent work experience required.
• Minimum typing speed of 70 wpm.

Benefits

• We offer comprehensive benefits, including health, dental, life, 401(k) and other benefits.

Salary

The salary range for this position is $75,000 - $108,000 per year, depending on skills and experience.

Equal Opportunity Employer

Squire Patton Boggs is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law. This non-discrimination policy applies to all aspects of employment.