Legal Secretary/SDS Specialist

Squire Patton Boggs; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Squire Patton Boggs provides elite administrative and secretarial support to the Firm's attorneys and professionals through the Secretarial and Document Services (SDS) team. As a member of this team, the Legal Secretary/SDS Specialist will support the Litigation practice group and other groups across the Firm.

This position requires high‑level technical and professional skills, excellent client service, and the ability to manage competing priorities, prepare pleadings, documents, billing, travel

Qualifications

• High School Diploma or equivalent required.
• Minimum five (5) years of legal secretary or related experience in litigation.
• Must have working knowledge of litigation document preparation.
• Must possess strong problem-solving skills.
• Must possess the ability to identify and propose resolutions to problems in a timely manner.
• Excellent oral communication skills.
• Strong written communication skills that ensure written work product is appropriate to the audience and is written in a clear and concise manner that effectively gets the message across.
• Must demonstrate accuracy and thoroughness.
• Must exhibit sound and accurate judgement.
• Can prioritize and plan work activities, use time efficiently, and develop and communicate status.
• Excellent project management skills, organizational skills, and ability to manage competing priorities.
• Ability to set priorities, meet deadlines, and work in a fast-paced, changing environment.
• Ability to stay abreast of technical position requirements and industry standards and best practices.
• Ability to act in accordance with the Firm's policies and procedures.
• Ability to view projects beyond individual role and work diligently, respectfully, and with a team-oriented focus to foster a positive work environment.

Responsibilities

• Administratively prepare legal documents, including discovery responses and pleadings to support our west coast litigation practice.
• Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills.
• Assist with document conversion and clean up; create and revise complex legal documents adhering to Firm styles and guidelines.
• Open new files, request conflict of interest checks, and perform other legal secretary administrative functions as needed.

Skills

Excellent oral communication

Strong written communication

Excellent problem-solving skills

Ability to prioritize and plan work

Project management

Education

High School Diploma or equivalent

Tools

Litigation document processing

Microsoft Word

Excel

PowerPoint

Job description

Description

Squire Patton Boggs is one of the world's strongest integrated legal practices, committed to providing insight at the point where law, business, and government intersect. We deliver commercially-focused business solutions by combining our legal, lobbying, and political capabilities and invaluable connections on the ground to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations. We are renowned for our local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

Description

Squire Patton Boggs is one of the world's strongest integrated legal practices, committed to providing insight at the point where law, business, and government intersect. We deliver commercially-focused business solutions by combining our legal, lobbying, and political capabilities and invaluable connections on the ground to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations. We are renowned for our local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

Squire Patton Boggs provides elite administrative and secretarial support to the Firm's attorneys and professionals through the Secretarial and Document Services (SDS) team. As a member of this team, the Legal Secretary/SDS Specialist will specifically provide support to the Litigation practice group as well as other practice groups throughout the Firm. This position requires high-level technical and professional skills, excellent client service skills, as well as an ability to manage competing priorities, identify the order of work to be completed, and communicate work requirements to attorneys and professionals. The Legal Secretary/SDS Specialist will provide full secretarial support to include typing and preparing legal documents; tracking changes and maintaining document versions; and preparing closing documents and binders as well as other legal documents including pleadings, agreements, contracts, and corporate documents. The Legal Secretary/SDS Specialist must have advanced software skills in litigation document processing, Microsoft Word, Excel, and PowerPoint. This position requires a broad knowledge and understanding of practice groups across the Firm as well as Firm administrative functions. The Legal Secretary/SDS Specialist will prepare pleadings, correspondence, documents, billing, expense reporting, travel arrangements, and related tasks as required to successfully complete the work of the SDS.

Responsibilities

• Administratively prepare legal documents, including discovery responses and pleadings to support our west coast litigation practice.


• Compose general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills.


• Assist with document conversion and clean up; create and revise complex legal documents adhering to Firm styles and guidelines.


• Open new files, request conflict of interest checks, and perform other legal secretary administrative functions as needed.

Requirements

• High School Diploma or equivalent required


• Minimum five (5) years of legal secretary or related experience in litigation


• Must have working knowledge of litigation document preparation


• Must possess strong problem-solving skills


• Must possess the ability to identify and propose resolutions to problems in a timely manner


• Excellent oral communication skills


• Strong written communication skills that ensure written work product is appropriate to the audience and is written in a clear and concise manner that effectively gets the message across


• Must demonstrate accuracy and thoroughness


• Must exhibit sound and accurate judgement


• Can prioritize and plan work activities, use time efficiently, and develop and communicate status


• Excellent project management skills, organizational skills, and ability to manage competing priorities


• Ability to set priorities, meet deadlines, and work in a fast-paced, changing environment


• Ability to stay abreast of technical position requirements and industry standards and best practices


• Ability to act in accordance with the Firm's policies and procedures


• Ability to view projects beyond individual role and work diligently, respectfully, and with a team-oriented focus to foster a positive work environment

This position is eligible for overtime compensation. Occasionally, this position may require an alternative work schedule to provide back-up coverage for the department when a team member is on leave, remote working is available.

We offer excellent benefits, competitive compensation, and the opportunity to work in a professional, collaborative work environment.

Squire Patton Boggs is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law. This non-discrimination policy applies to all aspects of employment.