Executive Legal Secretary - Litigation

Squire Patton Boggs; Los Angeles (CA); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401(k) plan

Job summary

Squire Patton Boggs, in Los Angeles, seeks an Executive Legal Secretary to provide legal and administrative support to multiple litigation and corporate attorneys. The role requires drafting and formatting legal documents, managing calendars and deadlines, and coordinating court filings and discovery.

Candidates should have a minimum of 5 years of litigation secretarial experience, strong typing and MS Office skills, and the ability to work in a hybrid schedule.

Qualifications

• Associate's degree (A.A.) or equivalent from two-year college or technical school preferred.
• Minimum 5 years of legal litigation secretarial experience, preferably in a law firm.
• Strong typing skills with high accuracy; ability to type, read and write to proofread and revise documents.
• Attention to detail and strong organizational skills.
• Ability to prioritize, manage multiple tasks under tight deadlines and meet deadlines.
• Superior knowledge of Windows and Microsoft Office; iManage experience preferred.
• Excellent verbal and written communications.
• Self-starter that takes initiative and is a team player.
• Ability to work independently, anticipate needs, and meet strict deadlines; overtime may be required.
• Hybrid schedule in-office requirement.

Responsibilities

• Draft, type, revise, proofread and format legal documents, correspondence, memoranda, and e-mails.
• Prepare expense reports, check requests, client forms, and time entry.
• Assist multiple attorneys simultaneously while prioritizing urgent tasks.
• Maintain attorneys' calendar and track deadlines; ensure timely filings and responses.
• Filing with courts; prepare and file documents per court rules and deadlines.
• Coordinate service of process, discovery exchanges, and filings with opposing counsel and courts.
• Assist with trial preparation: exhibits, witness lists, binders, and materials.
• Manage and organize case files (electronic and physical).
• Perform other secretarial duties as assigned.

Skills

Typing

Attention to detail

Organizational skills

Prioritization

Microsoft Office

iManage

Verbal and written communication

Team player

Work under pressure

Independent worker

Education

AA degree or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

iManage

Job description

Description

The Los Angeles office of Squire Patton Boggs, a global law firm, seeks an Executive Legal Secretary to provide legal and administrative support to multiple litigation and corporate attorneys.

Primary Responsibilities Include

• Draft, type, revise, proofread and format legal documents, correspondence, memoranda, and e-mail
• Perform administrative tasks such as preparing expense reports, check requests, client required forms and time entry
• Assist multiple attorneys simultaneously while prioritizing urgent and time-sensitive tasks
• Maintain attorneys' calendar, calendar / track deadlines and follow up to ensure timely filings and responses
• Superior knowledge of e-filing and court procedures (state and federal) /prepare and file legal documents with courts in compliance with court rules and deadlines including pleadings, motions, briefs, discovery, subpoenas and correspondence
• Coordinate service of process, discovery exchanges, and filings with opposing counsel and courts
• Assist attorneys with trial preparation, including organizing exhibits, preparing witness and exhibit lists, binders, and other trial materials
• Manage and organize case files (electronic and physical), ensuring accuracy
• Perform other secretarial duties as assigned

Qualifications

• Associate's degree (A.A.) or equivalent from two-year college or technical school preferred
• Minimum 5 years of legal litigation secretarial experience, preferably in a law firm
• Strong typing skills with high accuracy; ability to type, read and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and email
• Attention to detail and strong organizational skills
• Ability to prioritize, manage multiple tasks under tight deadlines and use good judgment in order to meet deadlines
• Superior knowledge of Windows and Microsoft office a must (Word, Outlook, Excel, PowerPoint). Prior experience working in iManage, preferred
• Excellent verbal and written communications
• A self-starter that takes initiative and is a team player
• Ability to work independently, anticipate needs, and meet strict deadlines
• Ability to work overtime, when needed
• Ability to be in the office on a hybrid schedule

California salary range for this position is $75,000 to $95,000 per year, depending on skills and experience.

Squire Patton Boggs offers comprehensive benefits, including health, dental, life, 401(k) and other benefits and an exceptional group of people with whom you will practice and develop in your career.

We are not accepting third party submissions.

Squire Patton Boggs will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of state and local laws.

About Squire Patton Boggs

Squire Patton Boggs is a full-service global law firm providing insight at the point where law, business and government meet, giving you a voice, supporting your ambitions and achieving successful outcomes. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

Squire Patton Boggs is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law. This non-discrimination policy applies to all aspects of employment.

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