Executive Legal PA | Hybrid, AI-Driven Support

Pinsent Masons Llp; United States; Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Agile working (WFH options)

Carers' leave

25 days annual leave

Contributory pension

Private healthcare

Death in service cover

Cycle to work scheme

Job summary

Pinsent Masons is seeking an experienced executive assistant to support partners and fee earners with proactive, high‑quality service. You will manage complex diaries, meetings, briefings and travel across domestic and international matters in a hybrid role.

You will build trusted client relationships, coordinate matter administration, assist with billing and finance using firm systems, and use Microsoft 365 and approved AI tools while maintaining confidentiality and professional standards.

Qualifications

• Strong secretarial, executive assistant, legal PA or administrative experience.
• Excellent organisational and time-management skills.
• Advanced written, verbal and stakeholder-management skills.
• Autonomous, with sound judgement and ownership.
• Highly organised, resilient and calm under pressure.
• Proactive, practical and solutions focused.

Responsibilities

• Manage complex diaries and multiple requests.
• Prepare meetings, briefs and research; capture actions.
• Draft and quality-check correspondence; manage expectations.
• Coordinate domestic and international travel arrangements.
• Build trusted relationships with client contacts, partners and teams.
• Coordinate client and matter administration from inception to completion.
• Monitor deadlines and actions through to completion.
• Support end-to-end billing and finance activity using firm systems.
• Maintain client meeting records in CRM and systems.
• Assist with pitches, submissions and business development activities.

Skills

Executive assistant experience

Organisational skills

Time-management

Stakeholder management

Attention to detail

Tools

Microsoft 365

Copilot / approved AI tools

CRM systems

Document management systems

Billing systems / finance tools

Job description

Pinsent Masons is seeking an experienced executive assistant to support partners and fee earners with proactive, high‑quality service. You will manage complex diaries, meetings, briefings and travel across domestic and international matters in a hybrid role.

You will build trusted client relationships, coordinate matter administration, assist with billing and finance using firm systems, and use Microsoft 365 and approved AI tools while maintaining confidentiality and professional standards.