Executive & Legal Operations Specialist (Hybrid)

PANTHERx Rare Pharmacy; Pittsburgh (Allegheny County); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, vision benefits

401K with employer matching

Paid time off

Job summary

PANTHERx Rare Pharmacy is seeking an Executive and Legal Operations Assistant to support the Chief Legal Officer. This hybrid role requires onsite presence at least three days per week and entails high-level administrative tasks along with coordinating key legal operations initiatives.

The ideal candidate will have a minimum of five years supporting a C-suite, strong discretion, excellent communication, and proven ability to manage complex schedules and projects in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of five (5) years supporting a C-suite executive (legal or professional services preferred).
• Ability to distill complex legal or market information into concise briefs.
• Proven discretion, confidentiality and strong stakeholder management.
• Clear, professional verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet tight deadlines.
• Ability to function well in a high-paced environment with shifting priorities.
• Strong interpersonal skills with ability to build relations across teams to advance legal objectives.
• Ability to work onsite in our Pittsburgh headquarters a minimum of three (3) days per week.

Responsibilities

• Owns the CLO’s calendar: prioritizes, schedules, and adjusts meetings; blocks focus time.
• Coordinates travel arrangements and manages expense reports.
• Screens and drafts incoming correspondence and meeting invitations.
• Serves as first point of contact for internal and external stakeholders on behalf of the CLO.
• Partners with the CLO to develop clear meeting agendas and pre-read materials.
• Builds polished slide decks and executive summaries in PowerPoint.
• Attends key meetings to capture action items, circulates minutes and tracks follow-ups.
• Maintains project tracker for strategic legal initiatives.
• Processes, audits and reconciles the CLO’s expense reports in accordance with company policy.
• Acts as the CLO’s proxy on internal working groups when required.
• Collaborates with other departments, aligns priorities and drives process improvements.
• Anticipates needs, flags issues early and drives solutions.
• Supports other duties as assigned.

Job description

PANTHERx Rare Pharmacy is seeking an Executive and Legal Operations Assistant to support the Chief Legal Officer. This hybrid role requires onsite presence at least three days per week and entails high-level administrative tasks along with coordinating key legal operations initiatives.

The ideal candidate will have a minimum of five years supporting a C-suite, strong discretion, excellent communication, and proven ability to manage complex schedules and projects in a fast-paced environment.