Executive Legal & Enforcement Coordinator

State of Ohio; United States; On-site; USD 68,000 - 72,000; Full time

Benefits offered by this job

Medical Coverage

Dental and Vision

Paid time off

Holidays

Education and Development

Job summary

State Medical Board of Ohio is seeking an Executive Legal Assistant to support the Chief Enforcement Attorney and the Enforcement Division in Columbus, OH. This role blends executive administrative duties with legal support to keep enforcement operations running smoothly.

You will manage calendars, coordinate hearings, assist with case documentation, and liaise with attorneys, investigators, and stakeholders to ensure timely, compliant work.

Qualifications

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 1, 63122.
• Or equivalent of Minimum Class Qualifications For Employment noted above

Responsibilities

• Serves as a primary liaison between the CEA, enforcement attorneys, investigators, contract attorneys, victim support personnel, and internal and external stakeholders.
• Supports operational needs for enforcement activities such as scheduling meetings, interviews, depositions, and administrative hearings, securing rooms, coordinating court reporters, managing logistics and communications, and creating and maintaining investigator on-call calendars.
• Maintains statistics of enforcement casework and tasks through use of spreadsheets and reports. Maintains consent agreement tracking tools and board action spreadsheets. Tracks deadlines and performs follow-up. Compiles, reviews, interprets, and summarizes data for reports and other documents.
• Assists enforcement attorneys with preparation of enforcement case documentation and board materials, including victim lists, correspondence, consent agreements, citations, and case summaries.
• Coordinates evidence gathering and organization with investigators and contract attorneys, including bundling evidence, migrating information to SharePoint, and conducting records collection from courts and regulatory agencies.
• Processes subpoenas and conducts initial follow-up.
• Assists with drafting case memoranda.
• Responds to law enforcement agencies’ requests for the Board’s confidential case materials.
• Serves as the designee for the CEA, ensuring continuity of daily workflows, case progress, communications, and administrative needs when the CEA is unavailable.

Skills

Program Management

Records Management

Board and Commission Compliance

Administrative support/services

Compliance Enforcement

Attention to Detail

Collaboration

Customer Focus

Teamwork

Time Management

Job description

State Medical Board of Ohio is seeking an Executive Legal Assistant to support the Chief Enforcement Attorney and the Enforcement Division in Columbus, OH. This role blends executive administrative duties with legal support to keep enforcement operations running smoothly.

You will manage calendars, coordinate hearings, assist with case documentation, and liaise with attorneys, investigators, and stakeholders to ensure timely, compliant work.