Executive Legal Assistant to Chief Enforcement Attorney

State Medical Board of Ohio; Columbus (OH); On-site; USD 44,000 - 50,000; Full time

Job summary

The State Medical Board of Ohio is seeking an experienced Executive Legal Assistant to support the Chief Enforcement Attorney and the Enforcement Division. You will blend executive administrative duties with legal assistance responsibilities, acting as the Chief’s trusted partner in managing daily operations and enforcement activities.

Responsibilities include coordinating meetings, depositions, administrative hearings, preparing board materials, and ensuring continuity of workflow when the

Qualifications

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

Responsibilities

• Serves as a primary liaison between the CEA, enforcement attorneys, investigators, contract attorneys, victim support personnel, and internal and external stakeholders.
• Supports operational needs for enforcement activities such as scheduling meetings, interviews, depositions, and administrative hearings, securing rooms, coordinating court reporters, managing logistics and communications, and creating and maintaining investigator on‑call calendars.
• Maintains statistics of enforcement casework and tasks through use of spreadsheets and reports.
• Assists enforcement attorneys with preparation of enforcement case documentation and board materials, including victim lists, correspondence, consent agreements, citations, and case summaries.
• Coordinates evidence gathering and organization with investigators and contract attorneys, including bundling evidence, migrating information to SharePoint, and conducting records collection from courts and regulatory agencies.

Skills

Program Management

Attention to Detail

Collaboration

Customer Focus

Teamwork

Time Management

Education

4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration

Undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position

1 yr. exp. as Program Administrator 1, 63122

Tools

Records Management

Board and Commission Compliance

Administrative support/services

Compliance Enforcement

Job description

The State Medical Board of Ohio is seeking an experienced Executive Legal Assistant to support the Chief Enforcement Attorney and the Enforcement Division. You will blend executive administrative duties with legal assistance responsibilities, acting as the Chief’s trusted partner in managing daily operations and enforcement activities.

Responsibilities include coordinating meetings, depositions, administrative hearings, preparing board materials, and ensuring continuity of workflow when the