Executive & Legal Assistant to General Counsel & CFO

Uclawsf; San Francisco (CA); On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

Flexible Spending Accounts

Employee Assistance Program

Life & Disability Insurance

Retirement plan

Deferred compensation

Holidays

Vacation & sick leave

Commuter benefits

Job summary

UC Law SF seeks an Executive and Legal Assistant to provide high-level administrative support to the General Counsel and CFO. Daily tasks include calendar management, travel coordination, document preparation, and front desk duties in a fast-paced public university setting.

The role requires discretion, polished communication, and strong MS Office and legal office experience. Occasional hybrid flexibility accompanies a primarily on-site workload in San Francisco.

Qualifications

• Experience as an executive assistant in a legal or C-suite executive office or equivalent.
• Strong organizational and communication skills required.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain General Counsel and CFO calendar and travel arrangements.
• Prepare and organize materials for meetings and board materials.
• Process reimbursements, purchase orders, and expense requests.
• Greet guests and handle front desk duties; manage office supplies.
• Support board engagement and adherence to open meeting laws.
• Support general office administration and special projects.
• Process California Public Records Act requests and review responsive documents.
• Assist other law and policy functions as needed.

Skills

Confidentiality

Prioritization

Communication

Professional demeanor

Spelling & grammar

Organization

Microsoft Office

Adobe Acrobat

Zoom

Box

DocuSign

Information analysis

Writing & drafting

Multitasking

Legal office experience

Education

Experience as executive assistant in legal/C-suite

Tools

Microsoft Office

Adobe Acrobat

Zoom

Box

DocuSign

Job description

UC Law SF seeks an Executive and Legal Assistant to provide high-level administrative support to the General Counsel and CFO. Daily tasks include calendar management, travel coordination, document preparation, and front desk duties in a fast-paced public university setting.

The role requires discretion, polished communication, and strong MS Office and legal office experience. Occasional hybrid flexibility accompanies a primarily on-site workload in San Francisco.