Senior Administrative & Programs Coordinator

Uclawsf; San Francisco (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Comprehensive health insurance

Flexible Spending Accounts

Employee Assistance Program

University retirement plan

Job summary

UC Law SF is seeking a Senior Administrative Assistant & Program Coordinator to provide frontline administrative and technical support to students and alumni for career development. The role involves event organization, office coordination, budget assistance, and managing online platforms.

The position requires a Bachelor's degree or equivalent, strong event management skills, and the ability to work with diverse stakeholders across a busy campus career office.

Qualifications

• Bachelor’s degree or the equivalent of 4 years of combined education and work experience at an institution of higher education
• Event and project management experience essential, particularly planning and organizing logistics for events of all sizes
• Experience with databases and social media sites and ability to learn new technologies and software

Responsibilities

• Functions as the main reception for the office, fielding questions, scheduling appointments, taking calls, and outreach to students, alumni, and employers
• Coordinates a career fair for multiple law schools, handling outreach, registration, scheduling software, volunteers, and logistics
• Disseminates information about office resources, job postings, programs, dates, and deadlines to students, alumni and employers
• Provides administrative support for a staff of ~10, processes invoices and purchase orders, and assists with budget and expenses
• Manages online platforms including appointment scheduling, room reservations, and online job board, and tracks job listings
• Supports events by scheduling, reserving rooms, creating promotional materials, and tracking outcomes
• Liaises with campus departments to coordinate events and projects
• Manages fellowship administration, tracking hours, placement data, and payments, and handles end-of-fellowship processes

Skills

Organizational skills

Event coordination

Communication

Microsoft Office

Data management

Multi-tasking

Education

Bachelor’s degree or equivalent

Tools

Symplicity

12Twenty

Flo Recruit

Job description

UC Law SF is seeking a Senior Administrative Assistant & Program Coordinator to provide frontline administrative and technical support to students and alumni for career development. The role involves event organization, office coordination, budget assistance, and managing online platforms.

The position requires a Bachelor's degree or equivalent, strong event management skills, and the ability to work with diverse stakeholders across a busy campus career office.