Executive Legal Assistant (s)

Estrin Legal; Temecula (CA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid schedule in Temecula

Job summary

Estrin Legal in Temecula, CA seeks an Executive Litigation Assistant to support partners on sophisticated matters with a global reach. The role focuses on calendar management, document drafting, and meeting coordination to keep busy attorneys one step ahead.

You’ll work with attorneys, paralegals, and clients in a collaborative environment, handling sensitive information with discretion and contributing to client relationships and business development, on a hybrid schedule in Temecula.

Qualifications

• Minimum five years of recent law firm support experience.
• Litigation environment experience required; insurance coverage or complex commercial litigation is a plus.
• Strong written and verbal communication and ability to anticipate needs.

Responsibilities

• Manage partner calendars, travel, meetings, and expense reports.
• Track deadlines to prevent last-minute scrambles.
• Draft, revise, proofread, and format legal and business documents.
• Organize electronic files and help onboarding of new matters and clients.
• Coordinate client meetings, conferences, and business development activities.
• Collaborate with attorneys, paralegals, clients, and staff to move matters forward.
• Handle sensitive information with discretion.

Skills

Five years law firm experience

Litigation support

Calendar management

Document drafting/editing

Client communications

Tools

NetDocuments

Job description

Can you spot a scheduling collision before it happens, polish a document until it shines, and keep busy attorneys one step ahead? Here’s an opportunity to put that talent to work on matters with global reach—right from Temecula.

Our client, a global law firm representing policyholders in complex insurance recovery, coverage disputes, and commercial litigation, seeks an experienced Executive Litigation Assistant to support partners.

Think sophisticated matters, nationally recognized attorneys, and a role where your judgment counts. You’ll be a trusted business partner who helps turn a packed day into a productive one.

Your day could include:

• Keeping partner calendars, meetings, travel, and expense reports running smoothly
• Tracking deadlines before anything becomes a last-minute scramble
• Drafting, revising, proofreading, and formatting legal and business documents
• Keeping electronic files organized and helping new matters and clients get off to a strong start
• Coordinating client meetings, conferences, speaking engagements, and business development activities
• Working closely with attorneys, paralegals, clients, and business professionals to keep matters moving
• Handling sensitive information with sound judgment and discretion

What makes you a great fit?

You bring at least five years of recent law firm experience, whether as a Legal Executive Assistant, Legal Secretary, Legal Assistant, Paralegal, or in a comparable support role.

Legal document management systems make sense to you, and accuracy stays high even when priorities shift. You communicate clearly, anticipate needs, and take ownership from the first request through the final follow-up.

Litigation experience is required. Insurance coverage or complex commercial litigation, NetDocuments, and experience supporting client relationships or business development earn extra points.

Why make the move?

Our client offers sophisticated work, a collaborative and supportive environment, and opportunities for growth and long-term career development. Add a hybrid schedule in Temecula, and this could be a smart next chapter.

Estrin recruiters come from law firms and care deeply about candidates’ success— because understanding the work makes a difference in finding the right fit.

Ready to put your talent where it gets noticed?

Other titles: Legal Secretary; Litigation Support Specialist