Executive Legal Administrative Assistant - Global Desk

Dentons; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Profit sharing

Short-term disability

Long-term disability

Life insurance

Tuition reimbursement

Paid time off

Paid holidays

Discretionary bonuses

Job summary

Dentons US LLP is seeking an experienced Executive-Level Legal Administrative Assistant to be resident in our Short Hills, NJ or Midtown, NY office. This hybrid role requires a minimum of 3 days in office per week and provides support to the Global Chair, Venture Technology and Emerging Growth Companies, and other attorneys.

Responsibilities include calendar management, travel planning, billing, conflicts checks, and document preparation.

Qualifications

• Minimum 5 years of executive-level administrative experience and 5 years of legal secretarial experience in a law firm.
• Proficient in calendar management, travel arrangements, email tracking, time entry, expenses, and document preparation.
• Strong interpersonal and communication skills; able to work independently in a fast-paced environment.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook; familiarity with Intapp Time, Emburse, and Chrome River is a plus.
• Flexible schedule, including overtime, evenings, and weekends, to accommodate travel across time zones.

Responsibilities

• Interact in person and over the phone with top executives across multiple time zones.
• Manage the business calendar, organize client meetings, and arrange domestic and international travel.
• Coordinate and track high-priority action items and follow-ups to ensure deadlines.
• Handle legal administrative tasks such as conflicts checks, opening client matters, reconciling expenses, billing, approvals, calendars, and conference room reservations.
• Assist with document preparation, file maintenance, and client billing.
• Maintain confidential firm and client information with utmost discretion.
• Provide team coverage when other Legal Administrative Assistants are out of the office.
• Other duties as assigned to fully meet the requirements of the position.

Skills

Executive-level admin experience

Legal secretarial experience

Interpersonal skills

Communication skills

MS Word

Excel

PowerPoint

Outlook

Intapp Time

Emburse

Chrome River

Tools

Intapp Time

Emburse

Chrome River

Job description

Dentons US LLP is seeking an experienced Executive-Level Legal Administrative Assistant to be resident in our Short Hills, NJ or Midtown, NY office. This hybrid role requires a minimum of 3 days in office per week and provides support to the Global Chair, Venture Technology and Emerging Growth Companies, and other attorneys.

Responsibilities include calendar management, travel planning, billing, conflicts checks, and document preparation.