Legal Administrative Assistant (IP&T) - New York

Dentons; New York (NY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Dentons US LLP in New York is seeking a Legal Administrative Assistant to support the Intellectual Property & Technology Practice Group. This role provides administrative support to two partners and up to three associates in a highly collaborative environment.

The position is hybrid: generally three days in office and two days remote. Responsibilities include document creation and editing, billing, calendar management, travel arrangements, and maintaining confidential information.

Qualifications

• Bachelor’s degree preferred with 5+ years of executive admin and 5+ years legal secretarial experience.
• General trademark and IP litigation experience preferred.
• Strong organizational and communication skills; ability to multi-task.

Responsibilities

• Create and edit letters; prepare documents and manage time entry/expenses.
• Coordinate domestic and international calls and travel arrangements; calendar management.
• Maintain attorney calendars and contact lists; manage confidential information.
• Handle overtime and adapt to changing priorities; support a high-volume IP/tech practice.

Skills

Executive admin

Legal secretarial

Time management

Interpersonal skills

Attention to detail

Education

Bachelor’s degree preferred

Tools

MS Word

Outlook

Teams

3E

Chrome River

Adobe PDF

Excel

Job description

Dentons US LLP is currently recruiting for a Legal Administrative Assistant for our New York office providing support to our Intellectual Property & Technology Practice Group. This position will provide legal administrative support to 2 partners and up to 3 associates in a highly collaborative working environment. This is a hybrid position requiring office flexibility; generally 3 days in office, 2 days remote.

Responsibilities

• Responsible for administrative tasks including, but not limited to, document creation, editing and preparation of letters, time entry, expense reimbursement, coordinate telephone/video calls domestically and internationally, travel arrangements, and calendar invites.
• Billing – strong background in financial responsibilities such as reviewing pro formas, prepare accrual spreadsheets and send to clients, prepare cover letters on client invoices, follow up with vendors domestically and internationally on invoice matters.
• Maintain attorney calendar and coordinate attendance to conference calls and meetings.
• Maintain lawyers’ contacts lists in Outlook and InterAction.
• Handle confidential information as necessary.
• These duties may be ongoing or ad hoc in nature.
• Other duties may be assigned to fully meet the requirements of the position.

Experience & Qualifications

• Bachelor’s degree is preferred with a minimum of 5 years’ C‑Suite executive-level administrative experience, coupled with at least 5 years’ legal secretarial experience within a mid‑to‑large law firm. This dual expertise is crucial to ensure handling the unique demands of this role with proficiency and confidence.
• General trademark and IP litigation experience preferred.
• Exceptional organizational skills, work independently, strong attention to detail and follow up capabilities, ability to prioritize and multi‑task.
• Ability to work in a high‑volume environment.
• Strong interpersonal and communication (oral and written) skills.
• Strong Knowledge of Excel
• Advanced knowledge of MS Word, Outlook, Teams, 3E, Chrome River, Adobe PDF; must exhibit strong ability to learn and quickly become proficient in new computer software programs.
• Ability to prioritize and handle ever‑changing priorities.
• Ability to work with minimal supervision, be a team player and be committed to providing a high level of client service.
• Flexibility for overtime.
• Flexibility regarding which days are in‑the-office and work‑from‑home.

Pursuant with states' laws, the salary range for this position is $80,000 - $100,000, based on experience and local market.

Dentons offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. We are an Affir...