Executive Legal Admin Specialist: Governance, Contracts

Adams-; Los Angeles (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

Adams- in Los Angeles, California, seeks a Legal Administrative Specialist to support the CCO and GC with daily administrative tasks in a nonprofit setting. You will coordinate corporate governance, including filings, agendas, minutes, and resolutions, and manage contract administration with meticulous record-keeping.

Responsibilities include coordinating calendars, meetings, events, and trainings; processing invoices and reports; handling subpoenas and insurance requests; and supporting other

Qualifications

• Bachelor's degree or Paralegal Certificate.
• 2 years of executive administrative support experience.
• 1 year of experience in a legal, compliance, or law firm environment.
• Experience managing complex executive calendars and meeting logistics.
• Ability to prepare accurate corporate minutes and maintain legal records.

Responsibilities

• Support the CCO and GC with daily administrative and executive-level tasks.
• Prepare and maintain corporate governance documents, including: corporate filings, meeting agendas, board and corporate meeting minutes, and corporate resolutions.
• Manage the contract administration process, including routing, execution, and record maintenance.
• Coordinate calendars, meetings, events, trainings, and executive schedules.
• Process invoices, timesheets, expense reports, correspondence, and departmental records.
• Assist with compliance-related requests such as subpoenas, liens, and document inquiries.
• Support insurance renewals and certificate of insurance requests.
• Provide administrative assistance to other C-suite executives.
• Handle special projects and department initiatives as assigned.

Skills

Executive support

Calendar management

Governance support

Communication

Education

Bachelor's degree

Paralegal Certificate

Tools

Zoom

Board portals

Collaboration tools

Job description

Adams- in Los Angeles, California, seeks a Legal Administrative Specialist to support the CCO and GC with daily administrative tasks in a nonprofit setting. You will coordinate corporate governance, including filings, agendas, minutes, and resolutions, and manage contract administration with meticulous record-keeping.

Responsibilities include coordinating calendars, meetings, events, and trainings; processing invoices and reports; handling subpoenas and insurance requests; and supporting other