Legal Admin Assistant (Non-Profit)

Adams & Martin Group; California (MO); On-site; USD 70,000 - 110,000; Full time

Job summary

Adams & Martin Group is seeking a Legal Administrative Specialist to serve as a key partner to the Chief Compliance Officer and General Counsel. The role provides high-level executive support, coordinates legal and compliance activities, and acts as a liaison with leadership, the Board, employees, and external stakeholders while handling confidential information.

The position involves supporting daily administrative tasks, maintaining governance documents, contract administration, calendar

Qualifications

• Bachelor’s degree or Paralegal Certificate.
• 2 years of executive administrative support experience.
• 1 year of experience in a legal, compliance, or law firm environment.
• Experience managing complex executive calendars and meeting logistics.
• Ability to prepare accurate corporate minutes and maintain legal records.

Responsibilities

• Support the CCO and GC with daily administrative and executive-level tasks.
• Prepare and maintain corporate governance documents, including corporate filings, meeting agendas, board meeting minutes, and corporate resolutions.
• Manage the contract administration process, including routing, execution, and record maintenance.
• Coordinate calendars, meetings, events, trainings, and executive schedules.
• Process invoices, timesheets, expense reports, correspondence, and departmental records.
• Assist with compliance-related requests such as subpoenas, liens, and document inquiries.
• Support insurance renewals and certificate of insurance requests.
• Provide administrative assistance to other C-suite executives.
• Handle special projects and department initiatives as assigned.

Skills

Executive administrative support

Calendar management

Communication skills

Confidentiality

Multitasking

Attention to detail

Education

Bachelor’s degree or Paralegal Certificate

Tools

Zoom

Board portals

Collaboration tools

Job description

The Legal Administrative Specialist serves as a key administrative and operational partner to the Chief Compliance Officer (CCO) and General Counsel (GC). This role provides high-level executive support, coordinates legal and compliance activities, and acts as a liaison between executive leadership, Board members, employees, and external stakeholders while handling sensitive and confidential information.

Primary Responsibilities

The Legal Administrative Specialist serves as a key administrative and operational partner to the Chief Compliance Officer (CCO) and General Counsel (GC). This role provides high-level executive support, coordinates legal and compliance activities, and acts as a liaison between executive leadership, Board members, employees, and external stakeholders while handling sensitive and confidential information.

• Support the CCO and GC with daily administrative and executive-level tasks.
• Prepare and maintain corporate governance documents, including:
  • Corporate filings
  • Meeting agendas
  • Board and corporate meeting minutes
  • Corporate resolutions
• Manage the contract administration process, including routing, execution, and record maintenance.
• Coordinate calendars, meetings, events, trainings, and executive schedules.
• Process invoices, timesheets, expense reports, correspondence, and departmental records.
• Assist with compliance-related requests such as subpoenas, liens, and document inquiries.
• Support insurance renewals and certificate of insurance requests.
• Provide administrative assistance to other C-suite executives.
• Handle special projects and department initiatives as assigned.

Required Qualifications

• Bachelor's degree or Paralegal Certificate.
• At least:
  • 2 years of executive administrative support experience.
  • 1 year of experience in a legal, compliance, or law firm environment.
• Experience managing complex executive calendars and meeting logistics.
• Ability to prepare accurate corporate minutes and maintain legal records.

Key Skills

• Strong organizational, analytical, and multitasking abilities.
• Exceptional attention to detail and confidentiality.
• Excellent written and verbal communication skills.
• Professionalism and diplomacy when interacting with executives, Board members, and stakeholders.
• Ability to work independently, solve problems, and manage competing priorities under tight deadlines.
• Proficiency in technology platforms such as Zoom, board portals, and collaboration tools.
• Team-oriented mindset with a willingness to support broader organizational projects.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.