Senior Legal Support Specialist — Litigation & Transactions

Permanent Placements LLC; San Francisco (CA); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Salary Range: $95,000–$115,000 peryear

Bonus opportunities

Comprehensive benefits package

Professional development resources

Job summary

Permanent Placements LLC is seeking an experienced Legal Support Specialist for a premier global law firm in Century City, Los Angeles. You will provide high-level administrative and document support to multiple attorneys across litigation and transactional matters, combining strong document skills with excellent judgment and client service.

The role requires managing complex calendars, preparing pleadings, coordinating electronic filings, handling conflicts and billing setup, and ensuring

Qualifications

• High school diploma or equivalent required.
• 5+ years of relevant legal or professional services experience.
• Experience supporting multiple attorneys or fee earners.
• Strong understanding of legal terminology and document formatting.
• Knowledge of civil litigation discovery and docketing procedures.
• Experience with state and federal electronic court filings (ECF).
• Excellent client-service and relationship-management skills.
• Strong organizational and time-management abilities.
• Discretion when handling confidential information.

Responsibilities

• Provide administrative and legal support to multiple attorneys.
• Type, format, edit, proofread, and finalize: correspondence, memos, pleadings, briefs, motions, discovery, and transactional documents.
• Assist transactional teams with contracts, M&A matters, and deal documentation.
• Prepare litigation documents for electronic filing in state and federal courts.
• Support attorneys through pre-trial, trial, and post-trial proceedings.
• Coordinate client and matter intake, conflicts, and billing setup.
• Manage complex calendars, meetings, and deadlines for attorneys.
• Coordinate domestic and business travel and process related expenses.
• Enter and proofread attorney time entries; ensure client billing compliance.
• Assist with client billing, monitor discrepancies, and resolve issues.
• Schedule conference calls, video meetings, client meetings, and conference rooms.
• Maintain accurate electronic and hard-copy client files; ensure workflow efficiency.
• Mentor and share knowledge with other legal support professionals.

Skills

Legal terminology

Document formatting

Time management

Client service

Attention to detail

Discretion

Organizational skills

Education

High school diploma or equivalent

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Electronic filing systems

Job description

Permanent Placements LLC is seeking an experienced Legal Support Specialist for a premier global law firm in Century City, Los Angeles. You will provide high-level administrative and document support to multiple attorneys across litigation and transactional matters, combining strong document skills with excellent judgment and client service.

The role requires managing complex calendars, preparing pleadings, coordinating electronic filings, handling conflicts and billing setup, and ensuring