Executive Legal Admin Assistant to VP & GC

LSU Foundation; Baton Rouge (LA); On-site; USD 50,000 - 70,000; Full time

Job summary

LSU Foundation is seeking an experienced administrative professional to support the Legal Office with gift agreements, procurement, project contracts, and board governance. The role involves drafting templates, routing for VP/GC reviews, and coordinating meetings and filings.

The position requires proficiency in Microsoft Office, Adobe Acrobat Pro, and Zoom, with a bachelor's degree in business or a related field and prior admin experience.

Qualifications

• Bachelor’s degree in business or a related field from an accredited college or university.
• Professional experience providing administrative support.
• Proficient level in Microsoft Office (Outlook, Word, PowerPoint, Teams), Adobe Acrobat Pro, Zoom.

Responsibilities

• Provide administrative support for gift agreements, procurement, contracts and other transactional matters.
• Coordinate meetings and activities of the governing boards of the LSU Real Estate and Facilities Foundation (REFF).
• Draft initial gift and procurement contracts using approved templates and route for reviews and signatures.
• Prepare contracts for design/construction, coordinate approvals, and serve project teams.
• Assist with board agendas, minutes, and governance documents; facilitate Zoom meetings as needed.
• Monitor calendars, invoices, and document filing; assist with annual reports and record-keeping.
• Support insurance renewal processes and registrations as required.

Skills

Administrative experience

Education

Bachelor’s degree in business or related field

Tools

Microsoft Office (Outlook)

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Adobe Acrobat Pro

Zoom

Job description

LSU Foundation is seeking an experienced administrative professional to support the Legal Office with gift agreements, procurement, project contracts, and board governance. The role involves drafting templates, routing for VP/GC reviews, and coordinating meetings and filings.

The position requires proficiency in Microsoft Office, Adobe Acrobat Pro, and Zoom, with a bachelor's degree in business or a related field and prior admin experience.