Contracts & Governance Administrative Specialist

LSU Foundation; Baton Rouge (LA); On-site; USD 42,000 - 56,000; Full time

Job summary

LSU Foundation is seeking an experienced administrative professional to support the Legal Office with gift agreements, procurement, and project contracts. The role includes coordinating board meetings, handling approvals, and archiving documents. You will work closely with the VP/GC and staff across LSU Foundation.

The position emphasizes confidentiality, meticulous record-keeping, and collaboration with legal, construction, and procurement teams on complex transactions at LSU facilities.

Qualifications

• Bachelor’s degree in business or related field from an accredited college or university.
• Professional experience providing administrative support.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Teams), Adobe Acrobat Pro, Zoom.

Responsibilities

• Prepare initial drafts of gift agreements using approved templates.
• Organize information and obtain information from LSU Foundation staff.
• Route drafts for VP/GC review and approvals; coordinate signatures.
• Coordinate and document approvals for design and construction contracts; route for signatures and recordation.
• Archive documentation upon completion and monitor status of pending matters.
• Coordinate board meeting agendas and notices; prepare draft resolutions and minutes.
• Assist with procurement contracts, vendor communications, and budget tracking.
• Support insurance, registrations, and filings as needed.

Skills

Administrative support

MS Office

Communication

Attention to detail

Education

Bachelor's degree in business or related field

Tools

Adobe Acrobat Pro

Zoom

Microsoft Teams

Job description

LSU Foundation is seeking an experienced administrative professional to support the Legal Office with gift agreements, procurement, and project contracts. The role includes coordinating board meetings, handling approvals, and archiving documents. You will work closely with the VP/GC and staff across LSU Foundation.

The position emphasizes confidentiality, meticulous record-keeping, and collaboration with legal, construction, and procurement teams on complex transactions at LSU facilities.