Executive IT Project Manager – Hybrid, SF

BCforward; San Francisco (CA); On-site; USD 77,000 - 110,000; Full time

Job summary

BCforward is seeking an IT Project Manager III in San Francisco to support executive leaders with agile coordination and high-level administrative operations. The role requires in-person work at least three days a week and starts in November; sponsorship is not available.

The ideal candidate has strong experience managing executive calendars, travel and expenses in Concur and Workday, and proficiency with Jira and MS Office.

Qualifications

• Proficiency with Agile tools, especially Jira.
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
• Experience using Concur and Workday for travel and expenses.
• Prior Senior Administrative Assistant experience with executives.
• Ability to interact with senior executives discreetly and professionally.
• Ability to work independently in a complex organization with tight deadlines.
• Strong organization, detail orientation, and quality focus.
• High integrity with confidential information.
• Strong communication and executive presence.

Responsibilities

• Manage intensive daily executive calendars, meetings, telepresence, conference rooms, and logistics.
• Screen and respond to meeting requests and emails; proactively forward and follow up.
• Prepare executives for meetings with daily briefs and organized materials.
• Arrange complex travel plans in Concur.
• Process expenses in Concur and Workday accurately and timely.
• Support leadership with admin needs and collaborate with the COO.
• Coordinate global team routines, events, activities, and communications.
• Order supplies, manage access requests, and maintain records.
• Plan and coordinate team events and outings.
• Onboarding and Engagement: plans for relocations and equipment readiness.
• Assist new hires to build engagement and a positive experience.
• Order and track equipment; maintain backlog.
• Organize workstations, conference rooms, and breakrooms.
• Audit onboarding processes for efficiency and value.
• Collaborate with Administrative Assistants across locations.

Skills

Jira

MS Office

Outlook

Word

Excel

PowerPoint

Senior Admin Assistant

Executive presence

Discretion

Tools

Outlook

Excel

PowerPoint

Word

Job description

BCforward is seeking an IT Project Manager III in San Francisco to support executive leaders with agile coordination and high-level administrative operations. The role requires in-person work at least three days a week and starts in November; sponsorship is not available.

The ideal candidate has strong experience managing executive calendars, travel and expenses in Concur and Workday, and proficiency with Jira and MS Office.