IT Project Manager III

BCforward; San Francisco (CA); On-site; USD 77,000 - 110,000; Full time

Job summary

BCforward is seeking an IT Project Manager III in San Francisco to support executive leaders with agile coordination and high-level administrative operations. The role requires in-person work at least three days a week and starts in November; sponsorship is not available.

The ideal candidate has strong experience managing executive calendars, travel and expenses in Concur and Workday, and proficiency with Jira and MS Office.

Qualifications

• Proficiency with Agile tools, especially Jira.
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
• Experience using Concur and Workday for travel and expenses.
• Prior Senior Administrative Assistant experience with executives.
• Ability to interact with senior executives discreetly and professionally.
• Ability to work independently in a complex organization with tight deadlines.
• Strong organization, detail orientation, and quality focus.
• High integrity with confidential information.
• Strong communication and executive presence.

Responsibilities

• Manage intensive daily executive calendars, meetings, telepresence, conference rooms, and logistics.
• Screen and respond to meeting requests and emails; proactively forward and follow up.
• Prepare executives for meetings with daily briefs and organized materials.
• Arrange complex travel plans in Concur.
• Process expenses in Concur and Workday accurately and timely.
• Support leadership with admin needs and collaborate with the COO.
• Coordinate global team routines, events, activities, and communications.
• Order supplies, manage access requests, and maintain records.
• Plan and coordinate team events and outings.
• Onboarding and Engagement: plans for relocations and equipment readiness.
• Assist new hires to build engagement and a positive experience.
• Order and track equipment; maintain backlog.
• Organize workstations, conference rooms, and breakrooms.
• Audit onboarding processes for efficiency and value.
• Collaborate with Administrative Assistants across locations.

Skills

Jira

MS Office

Outlook

Word

Excel

PowerPoint

Senior Admin Assistant

Executive presence

Discretion

Tools

Outlook

Excel

PowerPoint

Word

Job description

Job Title: IT Project Manager III

Location: San Francisco, CA

Duration: Contract - 12 months (potential contract to hire)

Pay Range: $68/hr (W2)

Job ID: 411060

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking an IT Project Manager III to support executive leaders and the San Francisco site with agile coordination and high-quality administrative operations. The ideal candidate will have strong experience with executive calendaring, travel and expense platforms, and agile tools such as Jira, and a proven ability to drive organized, timely outcomes across complex, fast-paced environments. This role requires in-person work a minimum of three days per week and will start in November. Sponsorship is not available now or in the future.

Responsibilities

• Manage intensive daily executive calendars, meetings, telepresence, conference rooms, and logistics.
• Screen and respond to meeting requests and emails. Proactively forward and follow up as appropriate.
• Prepare executives for meetings with daily briefs and organized materials and documents.
• Arrange complex, frequently changing travel plans and itineraries in Concur.
• Process expenses in Concur and Workday with accuracy and timeliness.
• Support various administrative needs of the leadership team and collaborate with the Business Support Manager/COO.
• Coordinate global team routines, events, activities, and communications.
• Order supplies, manage access requests, and maintain accurate records.
• Plan, schedule, and coordinate team events and outings.
• Onboarding and Employee Engagement Support:Execute plans for large team relocations and ensure equipment readiness.
• Serve as a resource for new hires to build engagement and a positive experience.
• Order and track equipment. Maintain equipment backlog.
• Organize and maintain workstations, conference rooms, copy rooms, and breakrooms.
• Audit and improve onboarding processes for efficiency and value.
• Collaborate with Administrative Assistants across locations for consistent processes.

Required Skills & Qualifications

• Proficiency with Agile tools, particularly Jira.
• Advanced skills with MS Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with Concur and Workday for travel and expense processing.
• Prior experience as a Senior Administrative Assistant supporting senior executives.
• Demonstrated ability to interact with senior-level executives and their support staff with discretion and professionalism.
• Ability to work autonomously within a complex organizational structure and prioritize multiple tasks in a deadline-driven environment.
• Strong organizational skills, attention to detail, and quality focus.
• High integrity handling confidential and sensitive information.
• Effective interpersonal communication and executive presence with a proactive, positive approach.

Preferred Skills

• Experience coordinating hybrid onsite schedules and in-person events.
• Background supporting employee engagement and site operations.

Additional Details

Approved location: San Francisco, CA. Hybrid schedule with a minimum of three days onsite per week. Start month: November. One to two interview rounds. Video required. In-person required. Sponsorship is not available now or in the future. Candidates should list current location, relocation plans, availability, and any cooling-off requirements on the resume.

Why BCforward

• Competitive compensation and benefits.
• Opportunities for growth with global clients.
• A supportive, inclusive culture that values innovation and people.
• Exposure to cutting-edge technologies and projects.

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.