Executive IT Operations & Calendar Lead (Hybrid)

CH01 CHE Fresenius Medical Care (Schweiz) AG; Waltham (MA); Hybrid; USD 41,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Parental leave

Job summary

Fresenius Medical Care in the United States seeks an experienced Executive Assistant to support IT Leadership Operations in a hybrid role (3 days in the office, 2 days remote) from Waltham, MA. You will own calendars for multiple senior IT executives, organize ELT and town hall meetings, and coordinate travel and logistics.

The role requires 3–5 years of senior-level executive support, exceptional communication, and the ability to drive agendas and action items across teams.

Qualifications

• Bachelor's degree or higher in Business Administration, Communications or related field.
• 3-5 years of experience in executive support at a senior level.
• Experience supporting multiple C-suite or senior executives.
• Excellent executive communication and interpersonal skills with senior leadership.
• Superior organizational and time management skills with the ability to manage competing priorities.
• Discretion, confidentiality, and professional judgment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to work independently while collaborating with cross-functional teams.
• Detail-oriented with multitasking in a fast-paced environment.

Responsibilities

• Own calendar execution and meeting organization for the ITLT US pod.
• Coordinate leadership meetings, travel arrangements, and meeting logistics.
• Prepare and distribute meeting materials, pre-reads, and agendas.
• Track and follow up on action items and meeting outcomes to ensure accountability.
• Support cross-pod coordination with European leadership as needed.

Skills

Calendar management

Executive support

Cross-functional collaboration

MS Office

Written & verbal communication

Discretion & confidentiality

Time management

Operational coordination

Travel logistics

Executive communication

Education

Bachelor's degree in Business Administration, Communications, or a related field

Tools

Microsoft Project

Trello

Asana

Workday

Job description

Fresenius Medical Care in the United States seeks an experienced Executive Assistant to support IT Leadership Operations in a hybrid role (3 days in the office, 2 days remote) from Waltham, MA. You will own calendars for multiple senior IT executives, organize ELT and town hall meetings, and coordinate travel and logistics.

The role requires 3–5 years of senior-level executive support, exceptional communication, and the ability to drive agendas and action items across teams.