Executive IT Operations & Calendar Lead

Oncology Voice Network LLC; Waltham (MA); Hybrid; USD 41,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Job summary

Fresenius Medical Care in Waltham, MA is seeking a Project Manager: IT Leadership Operations & Executive Coordination Lead for a HYBRID role. You will own executive calendars for ITLT US, schedule and organize ELT meetings, and ensure travel logistics and meeting readiness across the IT organization.

The role requires 3–5 years of senior-level executive support, exceptional communication, and strong organizational skills.

Qualifications

• 3–5 years of experience supporting multiple C-suite or senior executives.
• Exceptional executive communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite and calendar management.

Responsibilities

• Manage complex, high-volume calendars for ITLT US executives and ensure alignment with strategic priorities.
• Organize leadership meetings (ELT, Operational Reviews, Town Halls) including logistics, room reservations, and catering.
• Coordinate travel arrangements and meeting logistics across ITLT and cross-pod teams.
• Prepare materials, agendas, pre-reads, and distribute them on time; track action items and outcomes.
• Support cross-pod coordination with European leadership and continuous process improvement.

Skills

Executive support

Calendar management

Communication

Problem-solving

Cross-functional collaboration

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Project

Trello

Asana

Microsoft Office Suite

Job description

Fresenius Medical Care in Waltham, MA is seeking a Project Manager: IT Leadership Operations & Executive Coordination Lead for a HYBRID role. You will own executive calendars for ITLT US, schedule and organize ELT meetings, and ensure travel logistics and meeting readiness across the IT organization.

The role requires 3–5 years of senior-level executive support, exceptional communication, and strong organizational skills.