Executive Inbox & Workflow Specialist (Telework Eligible)

Texas Health and Human Services; Austin (TX); On-site; USD 57,000 - 93,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement

Job summary

Texas Health and Human Services Commission in Austin seeks a Management Analyst III to manage the DCFO Chief's inbox and coordinate executive workflow. This role ensures timely intake, routing, and tracking of urgent items, preparing materials for decision-making, and maintaining audit-ready records.

The position requires strong editing, organizational, and communication skills, with experience in Word, Excel, SharePoint, and Outlook.

Qualifications

• Minimum two years managing a centralized executive inbox with triage, routing, and deadline management.
• Two years of advanced Word editing, composition, and formatting experience.
• Two years of Excel experience maintaining trackers and status.
• Preferred experience with HHSC programs, executive correspondence, or legislative assignments.

Responsibilities

• Manage the DCFO Chief Inbox and Executive Assignments, tracking and routing items through completion.
• Develop inbox procedures, templates, and trackers; monitor volume and bottlenecks; recommend improvements.
• Attend to regular duties and perform other related tasks as assigned.

Skills

Executive inbox management

Prioritization and triage

Discretion and confidentiality

Professional writing and editing

Communication across leadership levels

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

SharePoint

Outlook

PowerPoint

Teams

Job description

Texas Health and Human Services Commission in Austin seeks a Management Analyst III to manage the DCFO Chief's inbox and coordinate executive workflow. This role ensures timely intake, routing, and tracking of urgent items, preparing materials for decision-making, and maintaining audit-ready records.

The position requires strong editing, organizational, and communication skills, with experience in Word, Excel, SharePoint, and Outlook.