Executive Inbox & Workflow Specialist (Telework Eligible)

Texas A&M International; Austin (TX); Hybrid; USD 57,000 - 93,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement

Job summary

Texas Health and Human Services Commission (HHSC) in Austin seeks a Management Analyst III to manage the DCFO Chief’s inbox and executive workflow. You’ll coordinate intake, classify urgency, route items, and maintain status tracking to support timely decisions.

The role emphasizes precision, discretion, and professional communication, with compliance to the HHS style guide. Telework eligibility is noted, and the position reports through the Deputy Chief Financial Officer’s Office.

Qualifications

• Minimum of two years of experience managing a centralized executive inbox.
• Experience with triage, routing, tracking, and deadline management.
• Advanced Word editing, formatting, and accessibility.
• Familiarity with executive correspondence requirements and AP style.

Responsibilities

• Manage the DCFO Chief inbox and executive assignments 80% of time.
• Coordinate intake, routing, and tracking of messages, documents, and deadlines.
• Prepare concise status updates and summaries for leadership.
• Ensure accuracy, approvals, and adherence to standards.
• Maintain electronic records and filing in SharePoint and other systems.

Skills

Inbox management

Workflow coordination

Records management

Discretion

Written communication

Organization

Stakeholder collaboration

Attention to detail

Education

Bachelor's degree preferred

Tools

Outlook

Word

Excel

SharePoint

PowerPoint

Teams

Job description

Texas Health and Human Services Commission (HHSC) in Austin seeks a Management Analyst III to manage the DCFO Chief’s inbox and executive workflow. You’ll coordinate intake, classify urgency, route items, and maintain status tracking to support timely decisions.

The role emphasizes precision, discretion, and professional communication, with compliance to the HHS style guide. Telework eligibility is noted, and the position reports through the Deputy Chief Financial Officer’s Office.