Executive HR Coordinator: On-Site City Leadership

City of Durham; Durham (NC); On-site; USD 65,000 - 100,000; Full time

Job summary

City of Durham is seeking an Executive Assistant to the Chief Human Resources Officer. The role coordinates the CHRO’s calendar, manages meeting requests and travel, and prepares confidential memos and reports for the City Manager’s Office.

You will support budget prep and act as liaison across departments in a fast-moving environment. On-site position with standard hours, occasional meetings with City Council, and a focus on confidentiality, accuracy, and professional communication.

Qualifications

• Associate’s degree in business or related field.
• Three years of advanced administrative support experience.
• Experience in local government or public sector is preferred.

Responsibilities

• Manage CHRO calendar, meeting requests, travel and expenses.
• Prepare, proofread and route correspondence, memos, agendas and reports.
• Coordinate HR leadership meetings including agendas, minutes and action items.
• Serve as first point of contact for CHRO and route calls/visitors.
• Handle confidential personnel material with discretion.
• Assist with department budget preparation and monitoring.

Skills

Calendar management

Executive support

Communication

Customer service

Document prep

Research & analysis

Confidential handling

Office software

Budget awareness

Meeting coordination

Workflow organization

Data entry

Proofreading

Records management

Notetaking

Procurement

Oracle familiarity

Education

Associate’s degree in business or related field

Three years of advanced administrative support experience

Tools

Microsoft 365

Oracle HCM (or similar)

Job description

City of Durham is seeking an Executive Assistant to the Chief Human Resources Officer. The role coordinates the CHRO’s calendar, manages meeting requests and travel, and prepares confidential memos and reports for the City Manager’s Office.

You will support budget prep and act as liaison across departments in a fast-moving environment. On-site position with standard hours, occasional meetings with City Council, and a focus on confidentiality, accuracy, and professional communication.