Executive HR & Business Services Admin Assistant

Jefferson Lab; Newport News (VA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Paid time off

Tuition assistance

Professional development

Job summary

Jefferson Lab is seeking an HR-Business Services Administrative Assistant to support executive leaders within Human Resources and Business Services. The role manages complex calendars, prepares briefings, drafts correspondence, and coordinates cross‑functional initiatives for a fast‑paced lab environment.

The ideal candidate has 7+ years of admin experience, strong confidentiality, and excellent MS Office skills, with an Associate's Degree.

Qualifications

• 7+ years of relevant experience required.
• Experience exercising discretion and confidentiality with sensitive information.
• Associate's Degree or higher in a related field.
• Excellent written and verbal communication skills for official correspondence.
• Strong organizational skills and proactive problem solving.

Responsibilities

• Provide administrative support to CHRO and Business Services leadership, including scheduling, travel, and expense reports.
• Coordinate complex calendars and executive meetings; prepare briefings and correspondences.
• Manage electronic databases and files; assist with presentation material preparation.
• Lead cross‑functional coordination on special projects with management and staff.
• Identify process improvements and map workflows without sacrificing quality.
• Prepare data and documentation for SURATech Boards and committees.

Skills

Calendar management

Executive support

Confidentiality

Communication

Scheduling

Travel coordination

Data management

Education

Associate's Degree in related field

Tools

MS Office

Electronic databases

Job description

Jefferson Lab is seeking an HR-Business Services Administrative Assistant to support executive leaders within Human Resources and Business Services. The role manages complex calendars, prepares briefings, drafts correspondence, and coordinates cross‑functional initiatives for a fast‑paced lab environment.

The ideal candidate has 7+ years of admin experience, strong confidentiality, and excellent MS Office skills, with an Associate's Degree.