Executive Front-Office & Logistics Specialist

Xcelerate-Solutions-5; Fort Belvoir (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

Xcelerate Solutions is seeking a dynamic Logistic Specialist to provide administrative support for the DIR-CS within the Defense Threat Reduction Agency (DTRA) at Fort Belvoir, Virginia. The role requires strong relationship management, knowledge management, and cross-department communication to address challenges and ensure smooth office operations.

The successful candidate will manage classified and unclassified communications, coordinate calendars, and support continuous process improvements

Qualifications

• Bachelor’s Degree from an accredited college or university.
• A minimum of five (5) years of professional Government-agency, military, or corporate experience providing administrative support; process improvement related experience preferred.
• Experience working in a time-sensitive environment with a high level of accountability.
• Keen understanding of DoD programs and policies, organizational structures, hierarchies, values, and mission.
• Experience providing simultaneous administrative support to multiple leaders.
• General working knowledge of DoD Combatant Commands.
• Familiarity with the DTRA Mission.
• Proven experience as a Senior administrative assistant providing executive level support at the GS-15/O6 level or higher.
• Demonstrated ability to manage multiple projects and adapt as tasks evolve.
• Excellent oral and written communication skills geared towards executives.
• Strong interpersonal and customer service skills.
• Experience with coordination requirements for reports, briefings, memoranda, awards, and presentations.
• Ability to prioritize, multi-task, plan, problem solve, and adapt in fast-paced environment under minimal supervision.
• Proficiency with MS Office applications and collaboration tools.
• Experience with SharePoint, Adobe Pro, Skype for Business, and Microsoft Teams.

Responsibilities

• Produce, coordinate, and manage the flow of classified and unclassified correspondence.
• Track taskers to be signed by the Agency Command Group.
• Coordinate/track Combatant Command tasks.
• Synchronize all DTRA front office calendars.
• Convene daily AM & PM front office synch meetings for administrative actions including briefing materials.
• Provide administrative support services to enable DTRA-wide continuous process improvement for the DIR-CS.
• Maintain the DIR-CS calendar and inform leadership of relevant events.
• Organize, schedule and prepare meetings, conferences, teleconferences, and video conferences.
• Coordinate the DIR-CS Office’s official visits and manage security clearances and logistics.
• Perform data collection, processing and analysis in support of DTRA task management systems.
• Develop and maintain the DIR-CS Office’s tasker suspense and due-outs.
• Administer and coordinate staff routing for in-and-out correspondence, including documentation.
• Draft memorandums and review documents for signature, coordination or concurrence, and adherence to style.
• Perform other administrative tasks across the Department, Directorate, Agency and externally.

Skills

Relationship management

Knowledge management

Cross-department communication

Under pressure multitasking

Executive support

Written and verbal communication

Problem solving

Multi-project prioritization

Education

Bachelor's degree

Tools

MS Office

SharePoint

Adobe Acrobat Pro

Skype for Business

Microsoft Teams

Job description

Xcelerate Solutions is seeking a dynamic Logistic Specialist to provide administrative support for the DIR-CS within the Defense Threat Reduction Agency (DTRA) at Fort Belvoir, Virginia. The role requires strong relationship management, knowledge management, and cross-department communication to address challenges and ensure smooth office operations.

The successful candidate will manage classified and unclassified communications, coordinate calendars, and support continuous process improvements