Logistics Specialist - TS

Xcelerate-Solutions-5; Fort Belvoir (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

Xcelerate Solutions is seeking a dynamic Logistic Specialist to provide administrative support for the DIR-CS within the Defense Threat Reduction Agency (DTRA) at Fort Belvoir, Virginia. The role requires strong relationship management, knowledge management, and cross-department communication to address challenges and ensure smooth office operations.

The successful candidate will manage classified and unclassified communications, coordinate calendars, and support continuous process improvements

Qualifications

• Bachelor’s Degree from an accredited college or university.
• A minimum of five (5) years of professional Government-agency, military, or corporate experience providing administrative support; process improvement related experience preferred.
• Experience working in a time-sensitive environment with a high level of accountability.
• Keen understanding of DoD programs and policies, organizational structures, hierarchies, values, and mission.
• Experience providing simultaneous administrative support to multiple leaders.
• General working knowledge of DoD Combatant Commands.
• Familiarity with the DTRA Mission.
• Proven experience as a Senior administrative assistant providing executive level support at the GS-15/O6 level or higher.
• Demonstrated ability to manage multiple projects and adapt as tasks evolve.
• Excellent oral and written communication skills geared towards executives.
• Strong interpersonal and customer service skills.
• Experience with coordination requirements for reports, briefings, memoranda, awards, and presentations.
• Ability to prioritize, multi-task, plan, problem solve, and adapt in fast-paced environment under minimal supervision.
• Proficiency with MS Office applications and collaboration tools.
• Experience with SharePoint, Adobe Pro, Skype for Business, and Microsoft Teams.

Responsibilities

• Produce, coordinate, and manage the flow of classified and unclassified correspondence.
• Track taskers to be signed by the Agency Command Group.
• Coordinate/track Combatant Command tasks.
• Synchronize all DTRA front office calendars.
• Convene daily AM & PM front office synch meetings for administrative actions including briefing materials.
• Provide administrative support services to enable DTRA-wide continuous process improvement for the DIR-CS.
• Maintain the DIR-CS calendar and inform leadership of relevant events.
• Organize, schedule and prepare meetings, conferences, teleconferences, and video conferences.
• Coordinate the DIR-CS Office’s official visits and manage security clearances and logistics.
• Perform data collection, processing and analysis in support of DTRA task management systems.
• Develop and maintain the DIR-CS Office’s tasker suspense and due-outs.
• Administer and coordinate staff routing for in-and-out correspondence, including documentation.
• Draft memorandums and review documents for signature, coordination or concurrence, and adherence to style.
• Perform other administrative tasks across the Department, Directorate, Agency and externally.

Skills

Relationship management

Knowledge management

Cross-department communication

Under pressure multitasking

Executive support

Written and verbal communication

Problem solving

Multi-project prioritization

Education

Bachelor's degree

Tools

MS Office

SharePoint

Adobe Acrobat Pro

Skype for Business

Microsoft Teams

Job description

Xcelerate Solutions is seeking a dynamic and results-driven Logistic Specialist you will provide administrative support for the DIR-CS within the Defense Threat Reduction Agency (DTRA) at Fort Belvoir, Virginia.As a Logistic Specialist should possess strong relationship management skills, knowledge management skills, as well as cross-departmental communication skills to address challenges, find solutions, and adapt to each day’s requirements to ensure a smooth-running office.The candidate must demonstrate the ability to work effectively under pressure while juggling multiple tasks. Come join our award-winning organization and work with some of the most talented and brightest minds in the GovCon industry.

Clearance:

Top Secret

Responsibilities:

• Produce, coordinate, and manage the flow of classified and unclassified correspondence.
• Track taskers to be signed by the Agency Command Group.
• Coordinate/track Combatant Command tasks.
• Synchronize all DTRA front office senior leader calendars.
• Convene the daily AM & PM DTRA front office synch meetings for administrative actions to include preparation of charts and other briefing materials.
• Provide administrative support services to enable and facilitate DTRA-wide continuous process improvement for the DIR-CS.
• Maintain the DIR-CS calendar.Ensure Department leadership are informed of relevant organizational events.
• Organize, schedule and prepare meetings, conferences, teleconferences and video conferences.
• Coordinate the DIR-CS Office’s official internal and external visits.Actions would include passing/receiving security clearances and finalizing logistical tasks, such as parking and escorting.
• Perform data collection, processing and analysis in support of DTRA’s task management systems.Develop and maintain the DIR-CS Office’s tasker suspense and due-outs.
• Administer and coordinate staff routing processes for in-and-out correspondence to include producing, editing, briefing, reporting, disseminating, organizing and retaining documentation.
• Draft memorandums and review documents for official signature, coordination or concurrence, accuracy and completeness, and conformance with DTRA’s style, format, or procedural requirements and guidelines.
• Perform other administrative tasks as assigned and coordinate administrative tasks across the Department, Directorate, Agency and externally, as required.

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Qualifications:

• Bachelor’s Degreefrom an accredited college or university.
• A minimum of five (5) years of professional Government-agency, military, or corporate experience providing administrative support; process improvement related experience preferred.
• Experience working in a time-sensitive environment with a high-level of accountability.
• Keen understanding of Department of Defense (DoD) programs and policies, organizational structures, hierarchies, values, and mission.
• Experience providing simultaneous administrative support to multiple leaders.
• General working knowledge of Department of Defense (DoD) Combatant Commands.
• Familiarity with the DTRA Mission (current or a former employee a plus).
• Proven experience as a Senior administrative assistant providing executive level support at the GS-15/O6 level or higher.
• Demonstrated experience in the ability and skills to manage multiple projects, keep track of, or adjust, existing tasks while identifying new tasks and expectations as projects evolve.
• Excellent oral and written communication skills geared towards executives.
• Demonstrated ability to write clear, concise, and articulate correspondence with a focus on quality control and attention to detail.
• Strong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals .
• Working knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, awards, and presentations .
• Ability to prioritize, multi-task, plan, problem solve, and adapt in a fast-paced and strategic environment under minimal supervision .
• Proficiency with MS Office applications (e.g., Word, PowerPoint, Excel, and Project) .
• Experience with SharePoint, Adobe Pro, Skype for Business, and Microsoft Teams.
• Proficiency with collaborative tools, such as SharePoint, with the ability to develop team.
• Familiarity with SharePoint groups to streamline administrative operations and maintain documentation for future use and reference.

About Xcelerate Solutions:

Founded in 2009 and headquartered in McLean, VA, Xcelerate Solutions (www.xceleratesolutions.com) is one of America's fastest-growing companies. Xcelerate’s culture is defined by our diversified workforce of dynamic and versatile professionals, supported with growth and development opportunities that contribute to individual and company growth. This strong commitment to our employees has been recognized by our inclusion on the Washington Business Journal’s “50 Best Places to Work” list as well as being a “Great Place to Work” certified company with a 4.6 star, and a 99% CEO approval Glassdoor rating. Come find out why Xcelerate Solutions is one of the DC Metro top employers!

Xcelerate Solutions is an Equal Employment Opportunity/Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, age, equal pay, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or expression of another protected characteristic. As part of this commitment to the full inclusion of all qualified individuals, Xcelerate provides reasonable accommodations if needed because of an applicant's or an employee's disability.

Pay Transparency Notice: Xcelerate Solutions will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Disclaimer

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.