Executive Front Office Assistant – Secret Clearance

Ifas Llc; Charleston, Northern (SC, KY); Hybrid; USD 49,000 - 62,000; Full time

Job summary

Ifas Llc is seeking an Administrative Assistant – GFO Front Office for a full-time on-site role in Charleston, SC. You will manage complex calendars, coordinate meetings and travel, and draft internal and external correspondence to support senior leaders in Global Financial Operations.

This position requires meticulous organization, confidentiality, and strong Microsoft 365 skills, with potential involvement in the security clearance process for a Secret clearance.

Qualifications

• High school diploma or equivalent.
• Organizational, interpersonal, verbal, and written communication skills.
• Proficiency with Microsoft Office apps including Outlook, Word, Excel, Teams.
• Ability to manage multiple assignments and adapt to changing workloads.
• Ability to work independently while maintaining confidentiality.
• Ability to follow written and verbal instructions, policies, and procedures.
• Attention to detail with timely delivery.
• Able to sit, stand, bend, lift up to 10 pounds, and use a computer for extended periods.

Responsibilities

• Manage and maintain complex calendars by scheduling, prioritizing, rescheduling, and coordinating appointments while protecting leadership's time and resolving conflicts.
• Coordinate meetings, invitations, conference rooms, attendee responses, schedule changes, materials, and supporting documentation.
• Coordinate domestic and international travel, prepare travel authorizations, and assist with travel voucher documentation.
• Monitor leadership email, correspondence, and administrative actions, routing time-sensitive items appropriately.
• Draft, edit, proofread, format, and distribute professional correspondence, reports, presentations, agendas, and minutes.

Skills

Calendar management

Verbal communication

Written communication

Interpersonal skills

Organization

Confidentiality

Prioritization

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

Teams

Job description

Ifas Llc is seeking an Administrative Assistant – GFO Front Office for a full-time on-site role in Charleston, SC. You will manage complex calendars, coordinate meetings and travel, and draft internal and external correspondence to support senior leaders in Global Financial Operations.

This position requires meticulous organization, confidentiality, and strong Microsoft 365 skills, with potential involvement in the security clearance process for a Secret clearance.