Executive Facilities Admin Assistant for District Leaders

Fayette County Public Schools; Lexington (KY); On-site; USD 25,000 - 39,000; Full time

Job summary

Fayette County Public Schools in Lexington, KY seeks an Administrative Assistant II to provide specialized secretarial and administrative support to senior district administrators. The role includes scheduling, records management, and confidential payroll-related tasks.

Requirements include a high school diploma or GED and four years of responsible secretarial experience using word processing and record-keeping software. Training and supervision may be provided as needed.

Qualifications

• High school diploma or G.E.D. Certificate.
• Four years of responsible secretarial experience involving the use of word processing and record-keeping software.

Responsibilities

• Provide specialized secretarial and administrative support to an Associate Director, Director, or Superintendent level administrator.
• Coordinate communication between the administrator and District personnel, students, educational institutions, vendors, other outside organizations and the public.
• Prepare and maintain records, logs and files including purchase orders, payroll and other information of a confidential nature; maintain confidentiality of information and records.
• Schedule meetings, conferences and appointments for assigned administrator; maintain administrator's calendar; arrange travel accommodations as necessary.
• Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents.
• Train and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established timelines, procedures and standards of quality.

Skills

Secretarial experience

Word processing

Record keeping

Education

High school diploma or G.E.D.

Tools

Word processing software

Record-keeping software

Job description

Fayette County Public Schools in Lexington, KY seeks an Administrative Assistant II to provide specialized secretarial and administrative support to senior district administrators. The role includes scheduling, records management, and confidential payroll-related tasks.

Requirements include a high school diploma or GED and four years of responsible secretarial experience using word processing and record-keeping software. Training and supervision may be provided as needed.