End-to-End Event Architect & Onsite Lead

CBRE Group, Inc.; Spring House (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

CBRE Group, Inc. is seeking a Meeting & Events Planner for the Spring House campus to own the full event lifecycle—from initial consultation to onsite execution and post-event follow-up.

The role collaborates with clients, campus teams, and vendors to design end-to-end plans, coordinate logistics, manage calendars and room reservations, and ensure a polished, compliant attendee experience across executive, VIP, and town hall events.

Responsibilities

• Develop end-to-end event plans and detailed timelines to support successful execution from initial request through completion.
• Consult with clients to understand event objectives, recommend solutions, and coordinate room setups, catering, audio visual support, security, registration, scheduling, signage, and related logistics.
• Manage conference room reservations, shared mailboxes, Outlook calendars, and event approval workflows.
• Facilitate planning meetings with clients, campus service partners, and vendors. Document responsibilities, deadlines, and escalation needs.
• Review event orders create floor plans, and communicate setup or teardown details and schedules to supporting teams and vendors.
• Serve as the primary point of contact throughout the event lifecycle and the onsite lead on the day of the event.
• Coordinate executive, VIP, customer, scientific, government, town hall, training, poster session, and multi-room events.
• Conduct event readiness reviews and onsite inspections to verify that spaces are properly configured, safe, and event-ready.
• Confirm vendor arrival and load-in requirements, setup times, and event-day access needs.
• Collaborate with Facilities, Catering, Audio Visual, Security, Housekeeping, Building Operations, and external vendors to support event delivery.
• Support event setup and teardown, guest arrival, wayfinding, and attendee or speaker requests as needed.
• Proactively troubleshoot issues, resolve service gaps, and eliminate concerns through the appropriate campus channels.
• Complete post-event reporting, reconciliation, and client follow-up. Recommend improvements that strengthen service quality, process efficiency, and the attendee experience.

Job description

CBRE Group, Inc. is seeking a Meeting & Events Planner for the Spring House campus to own the full event lifecycle—from initial consultation to onsite execution and post-event follow-up.

The role collaborates with clients, campus teams, and vendors to design end-to-end plans, coordinate logistics, manage calendars and room reservations, and ensure a polished, compliant attendee experience across executive, VIP, and town hall events.