Executive Events Coordinator & VIP Hospitality

JLL; Bellevue (WA); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL is seeking an Event Coordinator to plan and execute internal and external events at our Bellevue conference center, delivering exceptional client experiences through proactive communication and high-touch hospitality.

You will coordinate room bookings, catering, AV, and on-site logistics, liaising with suppliers and staff, and serving as the primary contact for hosts and guests, including after-hours VIP events.

Qualifications

• Bachelor's degree or proven experience as an event planner or organizer.
• 1-3 years of experience in event planning, project management, hospitality, or related field.
• Exceptional customer service skills with a demonstrated passion for hospitality and high-touch service delivery.
• Excellent time management and verbal/written communication skills with the ability to communicate professionally across all organizational levels.
• Ability to multi-task and manage multiple priorities in a fast-paced environment while delivering results under tight deadlines.

Responsibilities

• Create and efficiently maintain Outlook and SharePoint room booking systems.
• Liaise with Technicians, Cleaners and Reception for meeting set‑ups.
• Ensure accurate room booking information is displayed on each room every morning.
• Monitor meeting room signage, furniture and AV/VC equipment.
• Set up and maintain professional relationships with local suppliers.
• Monitor usage of Food and Beverage meeting consumables, maintain par-stock levels.
• Plan and organize Meetings and Events, relevant contractors training.
• Handle daily Trouble Ticket requests.
• Maintain adequate stock of all Meeting Room-related items.
• Liaise with Reception for external visitor experiences and with Customers for special requirements.
• Be the first point of call for hosts and guests.
• Coordinate VIP events after hours and ensure all rooms are prepped.
• Manage all meeting room calendars and incoming booking requests.
• Ensure rooms are prepared and cleared before and after meetings.
• Assist in catering requests for room bookings.

Skills

Customer service

Time management

Communication

Education

Bachelor's degree or proven experience in event planning

Tools

Microsoft Office Suite

Outlook

SharePoint

AV/conference systems

Job description

JLL is seeking an Event Coordinator to plan and execute internal and external events at our Bellevue conference center, delivering exceptional client experiences through proactive communication and high-touch hospitality.

You will coordinate room bookings, catering, AV, and on-site logistics, liaising with suppliers and staff, and serving as the primary contact for hosts and guests, including after-hours VIP events.