Lead Meeting & Events Coordinator

CBRE; Bellevue (WA); On-site; USD 80,000 - 85,000; Full time

Job summary

CBRE is seeking a highly organized Meeting & Events Specialist in Bellevue, WA, to plan and execute internal and external meetings, workshops, and events. You will manage logistics, A/V, catering, staff coordination, and post-event recaps, partnering with Workplace Experience and cross-functional teams to ensure flawless execution.

The role involves leading or mentoring team members, coordinating with vendors, and maintaining accessibility and inclusivity for all attendees, including executives

Qualifications

• 4+ years of experience in event planning, meeting coordination, or workplace operations.
• Experience leading or mentoring team members.
• Experience with Avery printing, Google Workspace, and registration platforms, with initiative to create and manage printed and digital organizational tools for on-site events.
• Familiarity with AI tools and their practical applications in event planning and operations.
• Proven ability to manage multiple projects and stakeholders simultaneously.
• Strong organizational, communication, and people-management skills.
• Experience working with vendors, contracts, and budgets.
• Calm under pressure with strong problem-solving instincts.
• High attention to detail paired with big-picture thinking.
• Comfortable supporting executive-level events and handling confidential information.

Responsibilities

• Plan, coordinate, and execute internal and external meetings, workshops, and events.
• Manage end-to-end event logistics including scheduling, catering, A/V, room setup, and on-site execution.
• Produce detailed project plans, timelines, run-of-show documents, and post-event recaps.
• Coordinate and execute on-site events, including room booking, setup, teardown, nametags, and other logistics.
• Conduct room checks ahead of events and deploy support staff as needed.
• Support high-touch events, executive-level meetings, and VIP experiences.

Skills

Organizational skills

Communication

People management

Project management

Vendor management

Tools

Avery printing

Google Workspace

Registration platforms

AI tools knowledge

Job description

CBRE is seeking a highly organized Meeting & Events Specialist in Bellevue, WA, to plan and execute internal and external meetings, workshops, and events. You will manage logistics, A/V, catering, staff coordination, and post-event recaps, partnering with Workplace Experience and cross-functional teams to ensure flawless execution.

The role involves leading or mentoring team members, coordinating with vendors, and maintaining accessibility and inclusivity for all attendees, including executives