Executive & Data Ops Specialist – DoD Program

Indyne Corporation; Florida; In loco; USD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

Reliance Test & Technology, LLC in Florida seeks an Executive & Data Operations Specialist to support the E-OMS program at Eglin AFB. The role balances executive administration (50%) with contract data and reporting (50%), serving as the operational backbone for the GM and DGM offices while maintaining contract databases and program metrics.

The ideal candidate has a high school diploma, 3–5 years in executive support or related data maintenance, and experience with federal reporting and records

Competenze

• Must have a high school diploma and 3-5 years of experience in executive administrative support, project coordination, contract administrative support or operations data maintenance.
• Experience supporting senior leaders in a structured, fast-paced environment.
• Experience supporting a federal government contract, federal agency, DoD program, or government contractor.
• Familiarity with federal reporting requirements, contract deliverables, and records management.
• Self-starter with initiative, discretion and confidentiality.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data validation, filtering, chart generation).
• Proficiency in Microsoft 365 (Word, Outlook, PowerPoint, Teams, SharePoint).
• Comfort navigating database systems and task management trackers.
• Willingness to work ≥40 hours/week and overtime.
• Ability to obtain and maintain a US DoD security clearance (NACI).

Mansioni

• Executive Calendar & Office Operations: Manage schedules for the GM and DGM and resolve conflicts.
• Visitor & Meeting Coordination: Arrange official visits, program audits, and subcontractor meetings while handling site access/ logistics.
• Customer & Stakeholder Outreach: Serve as liaison for executives with client representatives and internal staff.
• Executive Correspondence & Communications: Draft and standardize memoranda, briefings, letters, and announcements.
• Contract Organizational Charts: Maintain and publish org charts, seating charts, and personnel matrices.
• Travel & Expense Coordination: Prepare itineraries and expense reports per contract guidelines.
• Contract Data Support & Reporting: Maintain baselines, trackers, and ensure data hygiene.
• Timecard Audit & Validation: Review timecards for compliance before payroll/billing.
• Recurring & Ad-Hoc Reporting: Compile weekly/monthly/quarterly summaries and performance metrics.
• Data Verification & Auditing: Check for discrepancies across administrative files.
• Information Architecture & Records Management: Organize filing systems for audits and deliverables.
• Process Documentation: Maintain SOPs for data capture, verification, reporting, and charts updates.
• Job Requirements: See above for education/experience and security clearance.

Conoscenze

Excel

Pivot tables

VLOOKUP / XLOOKUP

Data validation

SharePoint

Microsoft 365

Time management

Communication

Discretion & confidentiality

Formazione

High School Diploma

Strumenti

SharePoint

Timecard systems

Descrizione del lavoro

Reliance Test & Technology, LLC in Florida seeks an Executive & Data Operations Specialist to support the E-OMS program at Eglin AFB. The role balances executive administration (50%) with contract data and reporting (50%), serving as the operational backbone for the GM and DGM offices while maintaining contract databases and program metrics.

The ideal candidate has a high school diploma, 3–5 years in executive support or related data maintenance, and experience with federal reporting and records