Administrative Coordinator/Receptionist

Sri Healthcare; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Paid holidays

PTO

401(k) match

Health benefits

Job summary

Novo Health Services in Nashville, TN is seeking an Administrative Assistant to support the team across executive coordination, event management, and community liaison duties. The Office Manager will be the on-site presence handling daily office operations and internal communications.

Responsibilities include processing linen tickets and billing, managing purchases, assisting customers via CRM, coordinating events, onboarding new staff, and maintaining safety programs.

Qualifications

• Experience in general office administration and clerical duties.
• Strong communication and organizational skills.
• Familiarity with billing, invoicing, and simple CRM tasks.

Responsibilities

• Maintain and process office operations and filing systems.
• Process linen tickets/orders and billing using ABS; manage corrections as needed.
• Assist customers with concerns and manage supplies and vendor relations.
• Support onboarding, events, and safety programs; assist with scales and production reports.

Skills

Office administration

Communication

Billing & invoicing

CRM systems

Tools

ABS system

SAGE

DocLink

Job description

Get to know us: NOVO Health Services offers linen management solutions to the healthcare industry. NOVO Health keenly focuses on safety and infection control and provides its partner hospitals with a value-driven linen management control system that measures and monitors linen utilization by department to eliminate excess internal costs. NOVO's wide range of service programs offer a variety of options to provide a seamless, single source distribution system. NOVO's regional healthcare linen facilities are HLAC accredited and operate with state-of-the-art processing equipment and processes.Job Summary:The Administrative Assistant supports the Novo Health Services team in their day-to-day administrative and office needs as an Executive Coordinator, Event Manager, Community Liaison, and ‘go-to’ person to make things happen. The Office Manager is the onsite presence in the Novo Health services office on a day-to-day basis. In addition, the Office Administrator manages the billing, invoicing, contracting, office space and event organizing for the company. The Office Administrator must be able to work in a fast-paced environment, with many different priorities and model the Novo Health Services cultural objectives to Honor, To Serve, To Create Value and To Grow.ESSENTIAL FUNCTIONS:Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions, managing the front entrance by greeting visitors, and answering phones.Maintain and Process linen tickets/orders and billing using ABS system, as well as corrections to tickets as neededOversee and manage the Purchase Order process using SAGE & DocLinkInput work orders for damaged or leased office equipment in the appropriate system.Assist customers & CRM’s with concerns about shortages/mis-deliveries, submitting & responding to customer emails timely and as neededManages the ordering & organization of office supplies, ensuring supplies are organized timely after receiving.Assist with facility events, as well as also updating lobby tv and monitors for employee engagement.Check call-out line daily for team member absencesSort & deliver mail ensuring that the outside mailbox is checked dailyEnter/maintain distribution manager’s driver mileage logsEnter/maintain production efficiencies for operationsEnter/maintain weekly Ops reports & shortage reports as neededAssist applicants with applications using the onsite kioskConduct new team member orientations and onboardingMaintain attendance database for plant’s attendance/point systemOrdering of monthly birthday cupcakes for birthday celebrations and lunches for special occasions, staff meetings, visitor meetingsManaging vending machine issues; refunds of moneyServe as a member of the plant’s safety committeeManage the Safe & Clean, Suggestion Box, and Caught Doing Something Right ProgramsUnderstand, observe, and adhere to all safety procedures and policiesAssist as needed at the scale in the plantConduct training as needed on SAGE, DocLink, ABS, A1 , Amazon & Staples as needed for coverage when out of the office on scheduled absences such as PTO.Confidentality is a must.Assist and perform other duties as assignedWhat we can offer you as a full-time associate:Competitive payPaid HolidaysPaid Time Off Program (PTO)401(k) w/Employer MatchFlexible Spending Account (FSA)Health Savings Account (HSA)Medical, Dental, and Vision ProgramsBasic Life/AD&D InsuranceLong-Term Disability (LTD)Why work for Novo Health Services?NOVO Health Services strives to be the employer of choice in the hospital sterile and hygienically clean linen industry. To do that, we provide a safe, positive work environment where our associates experience tremendous growth and related opportunities for advancement.Complete an on-line application at www.novohealthservices.com!All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin veteran, or disability status. We are proud to be an equal opportunity workplace and an affirmative action employer. Drug-Free Workplace.