Executive Chef Admin & Data Coordinator

Pinehurst, LLC.; Pinehurst (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Pinehurst, LLC. is seeking an Administrative Assistant to support the Executive Chef and Culinary Leadership Team. The role focuses on administrative, operational, and analytical tasks to ensure smooth daily operations and accurate reporting within Culinary Operations.

The ideal candidate is highly organized and detail-oriented, capable of managing multiple priorities, and proficient in MS Office. Responsibilities include labor and food cost reporting, onboarding culinary leaders, and

Qualifications

• Associate degree preferred; equivalent experience considered.
• Minimum three to five years of administrative support experience.
• Strong proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Provide administrative support to the Executive Chef and Culinary Leadership Team.
• Manage calendars, schedules, meetings, and departmental communications.
• Prepare correspondence, reports, presentations, meeting agendas, and meeting minutes.
• Maintain organized filing systems and confidential personnel records.
• Coordinate onboarding activities for new culinary employees and leaders.
• Support payroll administration, schedule postings, attendance reporting, and timekeeping accuracy.
• Maintain and distribute Banquet Event Orders (BEOs) and operational updates.
• Process invoices, recipes, transfers, inventory documentation, and departmental records.
• Prepare, maintain, and analyze labor reports, food cost reports, payroll data, attendance reports, and operational metrics.
• Utilize critical-thinking and problem-solving skills to identify trends, discrepancies, and opportunities for improvement.
• Compile weekly, monthly, and periodic reports for Culinary and Food & Beverage leadership.
• Support budgeting, forecasting, and cost-control initiatives.
• Lead or assist with special projects as assigned by the Executive Chef and Culinary Leadership Team.
• Develop recommendations based on data analysis to support informed business decisions and departmental goals.

Skills

Administrative support

Calendar management

Financial reporting

Data analysis

Effective communication

Confidentiality

Problem solving

Time management

Education

Associate degree preferred

Equivalent experience considered

Tools

Excel

Word

Outlook

PowerPoint

Job description

Pinehurst, LLC. is seeking an Administrative Assistant to support the Executive Chef and Culinary Leadership Team. The role focuses on administrative, operational, and analytical tasks to ensure smooth daily operations and accurate reporting within Culinary Operations.

The ideal candidate is highly organized and detail-oriented, capable of managing multiple priorities, and proficient in MS Office. Responsibilities include labor and food cost reporting, onboarding culinary leaders, and