Administrative Assistant to Director of Culinary-Carolina-Full Time

Pinehurst, LLC.; Pinehurst (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Pinehurst, LLC. is seeking an Administrative Assistant to support the Executive Chef and Culinary Leadership Team. The role focuses on administrative, operational, and analytical tasks to ensure smooth daily operations and accurate reporting within Culinary Operations.

The ideal candidate is highly organized and detail-oriented, capable of managing multiple priorities, and proficient in MS Office. Responsibilities include labor and food cost reporting, onboarding culinary leaders, and

Qualifications

• Associate degree preferred; equivalent experience considered.
• Minimum three to five years of administrative support experience.
• Strong proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Provide administrative support to the Executive Chef and Culinary Leadership Team.
• Manage calendars, schedules, meetings, and departmental communications.
• Prepare correspondence, reports, presentations, meeting agendas, and meeting minutes.
• Maintain organized filing systems and confidential personnel records.
• Coordinate onboarding activities for new culinary employees and leaders.
• Support payroll administration, schedule postings, attendance reporting, and timekeeping accuracy.
• Maintain and distribute Banquet Event Orders (BEOs) and operational updates.
• Process invoices, recipes, transfers, inventory documentation, and departmental records.
• Prepare, maintain, and analyze labor reports, food cost reports, payroll data, attendance reports, and operational metrics.
• Utilize critical-thinking and problem-solving skills to identify trends, discrepancies, and opportunities for improvement.
• Compile weekly, monthly, and periodic reports for Culinary and Food & Beverage leadership.
• Support budgeting, forecasting, and cost-control initiatives.
• Lead or assist with special projects as assigned by the Executive Chef and Culinary Leadership Team.
• Develop recommendations based on data analysis to support informed business decisions and departmental goals.

Skills

Administrative support

Calendar management

Financial reporting

Data analysis

Effective communication

Confidentiality

Problem solving

Time management

Education

Associate degree preferred

Equivalent experience considered

Tools

Excel

Word

Outlook

PowerPoint

Job description

SUMMARY:

The Administrative Assistant to the Executive Chef provides administrative, operational, and analytical support for Culinary Operations. This role partners with culinary leadership and other resort departments to ensure efficient communication, accurate reporting, and smooth daily operations. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities. Responsibilities include preparing labor and food cost reports, supporting onboarding and development of culinary leaders, and contributing to special projects and strategic initiatives through strong critical-thinking and problem-solving skills.

EDUCATION and/or EXPERIENCE:

Associate degree preferred; equivalent experience considered. Minimum three to five years of administrative support experience, preferably within hospitality, food and beverage, culinary, or hotel operations. Strong proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative support to the Executive Chef and Culinary Leadership Team.
• Manage calendars, schedules, meetings, and departmental communications.
• Prepare correspondence, reports, presentations, meeting agendas, and meeting minutes.
• Maintain organized filing systems and confidential personnel records.
• Coordinate onboarding activities for new culinary employees and leaders.
• Support payroll administration, schedule postings, attendance reporting, and timekeeping accuracy.
• Maintain and distribute Banquet Event Orders (BEOs) and operational updates.
• Process invoices, recipes, transfers, inventory documentation, and departmental records.
• Prepare, maintain, and analyze labor reports, food cost reports, payroll data, attendance reports, and operational metrics.
• Utilize critical-thinking and problem-solving skills to identify trends, discrepancies, and opportunities for improvement.
• Compile weekly, monthly, and periodic reports for Culinary and Food & Beverage leadership.
• Support budgeting, forecasting, and cost-control initiatives.
• Lead or assist with special projects as assigned by the Executive Chef and Culinary Leadership Team.
• Develop recommendations based on data analysis to support informed business decisions and departmental goals.
• Key Competencies: Critical Thinking & Data Analysis; Organization & Planning; Communication & Collaboration; Confidentiality & Professionalism; Problem Solving & Decision Making; Leadership Support; Time Management; Adaptability & Flexibility; Customer Service Excellence; Attention to Detail.
• Process and maintain Eatec recipes, invoices, transfers, inventory documentation, and departmental records.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.