Executive Assitsant

Employee Relations Associates, Inc.; Estero (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401(k)

Holiday pay

Job summary

TalentBridge is partnering with a dynamic organization to recruit an experienced Executive Assistant to support C-suite leadership in a fast-paced environment.

The ideal candidate is highly organized, proactive, and skilled at managing complex priorities while serving as a trusted partner to senior leadership. A Bachelor's degree is preferred and occasional after-hours support may be required.

Qualifications

• 5+ years of Executive Assistant experience.
• Experience supporting C-suite executives preferred.
• Strong calendar management and travel coordination.
• Proven ability to manage confidential information.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex executive calendars, scheduling, and domestic and international travel arrangements.
• Coordinate executive leadership meetings, Board meetings, presentations, and special events.
• Prepare meeting agendas, reports, correspondence, presentations, and executive briefing materials.
• Track key decisions, action items, and deadlines to ensure timely follow-through.
• Serve as a professional liaison between executives, Board members, internal teams, and external stakeholders.
• Handle confidential business, financial, and personnel information with the highest level of discretion.
• Process expense reports, invoices, and administrative requests.
• Support strategic projects, leadership initiatives, and process improvements.
• Anticipate executive needs, proactively resolve scheduling conflicts, and adapt to changing priorities.

Skills

Calendar management

Travel coordination

Meeting preparation

Executive liaison

Discretion & confidentiality

Education

Bachelor's degree preferred

Tools

Microsoft Office 365

Job description

About the Opportunity

TalentBridge is partnering with a dynamic, growing organization seeking an experienced Executive Assistant to provide high-level support to C-suite leadership.

This is an excellent opportunity for a polished, proactive professional who thrives in a fast-paced executive environment. The ideal candidate is highly organized, resourceful, and comfortable managing complex priorities while serving as a trusted partner to senior leadership.

Key Responsibilities

Manage complex executive calendars, scheduling, and domestic and international travel arrangements.

Coordinate executive leadership meetings, Board meetings, presentations, and special events.

Prepare meeting agendas, reports, correspondence, presentations, and executive briefing materials.

Track key decisions, action items, and deadlines to ensure timely follow-through.

Serve as a professional liaison between executives, Board members, internal teams, and external stakeholders.

Handle confidential business, financial, and personnel information with the highest level of discretion.

Process expense reports, invoices, and administrative requests.

Support strategic projects, leadership initiatives, and process improvements.

Anticipate executive needs, proactively resolve scheduling conflicts, and adapt to changing priorities.

Qualifications

5+ years of Executive Assistant experience, preferably supporting C-suite executives, CEOs, CFOs, or other senior leadership.

Proven experience managing complex calendars, executive travel, and high-level meetings.

Experience coordinating with Board members or executive stakeholders strongly preferred.

Advanced proficiency in Microsoft Office 365, including Outlook, PowerPoint, Excel, and Teams.

Exceptional written and verbal communication skills.

Strong organizational skills, attention to detail, and ability to manage competing priorities.

Demonstrated professionalism, sound judgment, and ability to maintain strict confidentiality.

Comfortable working independently and leveraging technology and AI tools to improve efficiency.

Bachelor's degree preferred but not required.

Flexibility to accommodate occasional time-sensitive requests outside standard business hours.

Executive Assistant – C-Suite Leadership

About the Opportunity

TalentBridge is partnering with a dynamic, growing organization seeking an experienced Executive Assistant to provide high-level support to C-suite leadership.

This is an excellent opportunity for a polished, proactive professional who thrives in a fast-paced executive environment. The ideal candidate is highly organized, resourceful, and comfortable managing complex priorities while serving as a trusted partner to senior leadership.

Key Responsibilities

• Manage complex executive calendars, scheduling, and domestic and international travel arrangements.

• Coordinate executive leadership meetings, Board meetings, presentations, and special events.

• Prepare meeting agendas, reports, correspondence, presentations, and executive briefing materials.

• Track key decisions, action items, and deadlines to ensure timely follow-through.

• Serve as a professional liaison between executives, Board members, internal teams, and external stakeholders.

• Handle confidential business, financial, and personnel information with the highest level of discretion.

• Process expense reports, invoices, and administrative requests.

• Support strategic projects, leadership initiatives, and process improvements.

• Anticipate executive needs, proactively resolve scheduling conflicts, and adapt to changing priorities.

Qualifications

• 5+ years of Executive Assistant experience, preferably supporting C-suite executives, CEOs, CFOs, or other senior leadership.

• Proven experience managing complex calendars, executive travel, and high-level meetings.

• Experience coordinating with Board members or executive stakeholders strongly preferred.

• Advanced proficiency in Microsoft Office 365, including Outlook, PowerPoint, Excel, and Teams.

• Exceptional written and verbal communication skills.

• Strong organizational skills, attention to detail, and ability to manage competing priorities.

• Demonstrated professionalism, sound judgment, and ability to maintain strict confidentiality.

• Comfortable working independently and leveraging technology and AI tools to improve efficiency.

• Bachelor's degree preferred but not required.

• Flexibility to accommodate occasional time-sensitive requests outside standard business hours.

“ TalentBridge employees are eligible for many benefit offerings such as medical, dental, vision, life insurance, short term disability, 401(k) and holiday pay!"