Executive Assitant & Compliance Administrator

Kids for the Future; Frankfort (KY); On-site; USD 55,000 - 75,000; Full time

Job summary

AE Company in Frankfort, KY is creating an Executive Assistant & Compliance Administrator role to support the Executive Leadership Team. You will manage meetings, travel, and confidential admin tasks while coordinating licensing, contracts, insurance, and corporate compliance across AE Company and its subsidiaries.

Key duties include document prep, policy maintenance, and coordinating with brokers, attorneys, and vendors.

Qualifications

• Experience supporting executives and coordinating calendars.
• Ability to manage confidential information and sensitive records.
• Strong written and verbal communication skills.
• Proactive in meeting deadlines and coordinating priority projects.

Responsibilities

• Provide day-to-day executive support to the leadership team.
• Coordinate meetings, travel, correspondence, and follow-up actions.
• Prepare materials and maintain confidential records.
• Maintain licenses, registrations, permits, and corporate filings.
• Coordinate contract reviews and track approvals and deadlines.
• Coordinate insurance certificates and compliance records.
• Maintain policies, SOPs, and centralized calendars.
• Assist with audits, regulatory requests, and related projects.
• Collaborate with brokers, attorneys, vendors, and other advisors.

Skills

Organization

Confidentiality

Communication

Deadline management

MS Office / Teams

Executive support

Contract/compliance exposure

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Microsoft Teams

Document management systems

Job description

• Location 210 COMMERCE BLVD,Frankfort, KY, 40601,United States
• Job Category Administrative, Assistant, Compliance

AE COMPANY

100% Employee-Owned Specialty Contractor

JOB POSTING

EXECUTIVE ASSISTANT & COMPLIANCE ADMINISTRATOR

Status

Full-Time

Location

Frankfort, KY

Company

AE Company

Position Summary

Due to continued company growth, AE Company is creating a new Executive Assistant & Compliance Administrator position to provide executive support to the Executive Leadership Team while coordinating key company compliance activities. This position manages meetings, travel, communications, follow-up, and confidential administrative needs while also maintaining licensing, contract, insurance, and corporate compliance processes across AE Company and its subsidiaries.

Key Responsibilities

• Provide day-to-day executive support to the Executive Leadership Team, including time management, meeting coordination, travel arrangements, correspondence, document preparation, and follow-up on action items.
• Prepare meeting materials, maintain confidential records, coordinate leadership priorities, and assist with special projects and company initiatives.
• Maintain and renew business and contractor licenses, registrations, permits, corporate filings, and related compliance deadlines.
• Coordinate administrative contract review and routing; track approvals, executed agreements, amendments, key terms, and deadlines, and **escalate** items requiring CFO, legal, insurance, or operational review.
• Coordinate Certificates of Insurance, endorsements, bonding information, insurance renewal documentation, and subcontractor/vendor compliance records.
• Maintain company policies, SOPs, controlled documents, corporate records, and centralized compliance calendars.
• Support audits, claims documentation, regulatory requests, legal document coordination, and other compliance-related projects.
• Coordinate with internal departments, brokers, attorneys, vendors, and other outside advisors as needed.
• Perform other duties as needed or assigned.

What We Are Looking For

• Exceptional organization, judgment, attention to detail, and follow-through.
• Ability to anticipate executive needs, manage competing priorities, and handle sensitive information with confidentiality.
• Strong written and verbal communication skills with a professional approach to internal and external relationships.
• Ability to manage recurring deadlines, research administrative requirements, identify issues, and follow matters through completion.
• Strong proficiency with Microsoft Office, Microsoft Teams, calendar and meeting tools, and electronic document-management systems.
• Executive support, compliance, contract administration, construction administration, insurance, risk, or office administration experience is preferred.
• Construction or electrical contracting experience and a related bachelor's degree are preferred, but not required.

About AE

AE proudly serves Central Kentucky with electrical, technology, engineering and automation, and excavating solutions. AE is a 100% employee-owned company recognized as a Best Places to Work in Kentucky.

AE is an Equal Opportunity Employer. All applicants must meet company hiring criteria for employment screening, including a drug test and background check.