Executive Assistant

MassFire Media LLC; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

A dynamic media company is seeking an Executive Assistant to support leadership in a fast-paced environment. In this role, you will manage complex calendars, coordinate travel, and assist with project management, all while maintaining confidentiality and professionalism. Ideal candidates are resourceful, excellent communicators, and have a background in supporting high-level executives.

Qualifications

• 3+ years experience supporting senior executives.
• Exceptional written and verbal communication skills.
• Strong proficiency with Google Workspace and scheduling tools.

Responsibilities

• Manage and prioritize complex calendars.
• Coordinate travel arrangements and organize events.
• Draft internal and external communications.

Skills

Communication

Time Management

Emotional Intelligence

Discretion

Education

Bachelor's degree or equivalent work experience

Tools

Google Workspace

Slack

Zoom

Notion

Calendly

Job description

****A BIT ABOUT YOU:

You're resourceful, relationship-driven, and energized by the opportunity to work at the intersection of brands, creators, and culture. You thrive in fast-moving environments, love spotting strategic alignment, and are excited to help shape how consumers engage with real-world experiences — from discovering a new restaurant to planning the perfect night out.

A BIT ABOUT US:

Imagine TikTok for your city — where 10,000+ cities each have their own dedicated video feeds and local creator communities. We're powering the discovery of over 150 million real-world experiences and are among the fastest-growing platforms for dining, nightlife, and travel exploration.

We currently rank in the Top 100 on the App Store in 40 countries, work with over 3 million businesses worldwide, and are scaling across 150+ countries.

With millions of highly engaged users and a 4.8-star average from 25K+ reviews, our growth has been fueled by community-driven, short-form video. For businesses, we offer a revolutionary, zero-effort approach to social media.

We solve the biggest challenge brands face — creating engaging content — by doing it for them. We launch your profile, source video from top creators, and track foot traffic and purchases using GPS-based attribution. It's completely hands-off but drives real, measurable results.

Our B2B solution is trusted by brands like Fairmont, Taco Bell, Chipotle, Ruth's Chris Steak House, Omnia Nightclub, and even major festivals like Coachella. We also recently launched a global partner program for in-app bookings, with integrations spanning travel and dining platforms. Read more

Our team is built by talent from top platforms like Instagram, TikTok, and YouTube — and we're supported by world-class investors including Redpoint Ventures, Streamlined Ventures, Village Global, and global music talent Kygo.

WHAT YOU'LL BE DOING

We are seeking a proactive, highly organized, and resourceful Executive Assistant (EA) to support a senior executive or leadership team. This role is critical in enabling leadership to operate efficiently and focus on high-impact priorities. The ideal candidate is a master of time management, discretion, communication, and thrives in a fast-paced, dynamic environment.

Key Responsibilities

Administrative Support

• Manage and prioritize complex calendars, scheduling meetings across multiple time zones
• Handle email and inbox triage, including drafting, responding, and flagging priorities
• Prepare agendas, take meeting notes, and track action items

Operations & Logistics

• Coordinate travel arrangements: flights, accommodations, itineraries, and visas
• Organize events, offsites, team meetings, and investor or board presentations
• Liaise with internal departments and external stakeholders on behalf of the executive

Project Coordination

• Manage or support strategic projects, ensuring follow-through on deadlines and deliverables
• Conduct research, synthesize insights, and draft memos or presentation materials
• Assist with recruiting coordination, onboarding, or team culture initiatives as needed

Confidentiality & Communication

• Handle sensitive information with absolute discretion and professionalism
• Serve as a gatekeeper while also ensuring the executive is accessible and informed
• Draft internal and external communications that reflect the executive's voice

Qualifications

• 3+ years experience supporting senior executives, founders, or high-level leaders
• Exceptional written and verbal communication skills
• High emotional intelligence, judgment, and ability to anticipate needs
• Strong proficiency with Google Workspace, Slack, Zoom, Notion, and calendaring tools (e.g., Calendly)
• Ability to work independently, manage competing priorities, and thrive under pressure
• Bachelor's degree or equivalent work experience preferred

We're committed to building a diverse and inclusive team. We encourage applications from people of all backgrounds, and we do not discriminate on the basis of race, religion, gender identity, sexual orientation, age, or any other protected status.