Executive Assistant - VP

Williams-Sonoma; Tulsa (OK); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work for most office roles

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Paid parental leave

Tuition reimbursement

HSA and FSA options

Employee stock purchase plan

Job summary

Williams Companies is seeking an experienced executive assistant to provide high-level administrative support in a hybrid work environment in Tulsa, OK. You will handle confidential tasks, coordinate calendars and travel, and assist with budgets, forecasts, and project coordination.

The role requires five years of executive support experience, strong communication skills, and proficiency in Microsoft Office and Teams; a Bachelor's degree is preferred.

Qualifications

• High school diploma or GED required.
• Minimum five years of executive support experience.
• Bachelor's degree preferred.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative and clerical support for executives, including confidential tasks.
• Respond to inquiries from internal and external partners.
• Support department projects, invoice management, document prep, and reporting.
• Maintain cost center data and analysis; assist budgets and forecasts.
• Supervise personnel on assigned projects; mentor others.
• Coordinate meeting logistics, calendars, travel, and communication with directors and C-suite.

Skills

Verbal communication

Written communication

Time management

Microsoft Office / Teams

Confidential information handling

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Office Suite

Microsoft Teams

SharePoint

Job description

At Williams, we're powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

Responsibilities/Expectations:

• Provides administrative and clerical support for one or more persons, including work of a confidential nature
• Responds to inquiries from our internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting
• Maintains cost center data and analysis
• Assists with preparation of budgets and forecasts
• Supervises work of personnel on assigned projects
• Mentors others
• Manages administrative support for a G&P legal team, handling routine and ad hoc requests with discretion and adaptability
• Prepares meeting logistics materials and coordinates the distribution of materials and reports; interfaces professionally with directors and C-suite leadership
• Other duties as assigned

Education/Years of Experience:

Required: High school diploma or GED; a minimum five (5) years' experience supporting executive management

Preferred: Bachelor's degree

Other Requirements:

• Strong verbal and written communication skills
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Needs advanced knowledge of Microsoft Office Application and PC skills, including Microsoft Teams
• Excellent time management skills, including the coordination of executive meetings, calendars and travel
• Demonstrates ability to handle confidential and sensitive information
• Preferred: Beginner to Intermediate knowledge of SharePoint

#LI-KK1

Why Tulsa?

Because here, you don't have to choose between career and lifestyle. Tulsa is a growing hub for innovation and energy, paired with a vibrant arts scene, great food, and a cost of living that actually lets you enjoy it all. Think shorter commutes, bigger impact and a community that feels like home from day one. Check out ExperienceTulsa.com to learn more.

We invest in our people in ways that actually show up in your day-to-day, not just on paper.

Our Total Rewards are built to support how you work, live, and plan for what's next.

Here's a look at what that means:

• Strong pay plus an annual incentive program
• Hybrid work for most office roles, plus real flexibility in many field positions
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

For more information, please visit Total Rewards | Williams Companies .

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Education Requirements:

Skill Requirements: