Executive Assistant & VIP Event Operations Partner

Evolutionary Events Inc.; Tampa (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Evolutionary Events is seeking an experienced Assistant & Office Guru to join our Tampa team in-office. You will manage executives' calendars, travel, and priorities while acting as a creative partner—supporting sales, coordinating VIP schedules, and providing behind-the-scenes event support for speakers and rehearsals.

You’ll thrive as a proactive, trusted partner who helps the team stay organized, meet tight deadlines, and maintain our flat, family-style culture.

Qualifications

• 5-7+ years in high-level support, coordination or hospitality roles
• Proactive, forward-thinking with a track record of solving problems
• Strong experience managing complex domestic and international travel
• Comfortable supporting sales and client-facing work (proposals, site sourcing, contracts)

Responsibilities

• Manage leadership calendars, priorities, and daily workflow
• Serve as trusted right hand, coordinating with staff, clients, and VIPs
• Provide sales, client development, and business initiative support
• Coordinate VIP and client schedules, travel, and logistics
• Provide hands-on event planning support and troubleshoot onsite issues
• Support onboarding of new staff and maintain discreet handling of sensitive information

Skills

Calendar management

Travel coordination

Event planning

Sales support

Discretion

Professional communication

Microsoft Office

Team collaboration

Proactive problem-solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Evolutionary Events is seeking an experienced Assistant & Office Guru to join our Tampa team in-office. You will manage executives' calendars, travel, and priorities while acting as a creative partner—supporting sales, coordinating VIP schedules, and providing behind-the-scenes event support for speakers and rehearsals.

You’ll thrive as a proactive, trusted partner who helps the team stay organized, meet tight deadlines, and maintain our flat, family-style culture.