Meeting Event Planner

Evolutionary Events Inc.; Tampa (FL); On-site; USD 70,000 - 95,000; Full time

Job summary

Evolutionary Events is a Tampa‑based boutique DMC seeking a Project Manager to own end‑to‑end event execution, from proposal through onsite delivery and reconciliation, collaborating with our Account Executive team and clients.

The ideal candidate has 3–5+ years in PM or event planning, at least 2 years onsite, strong Excel and MS Office skills, and a proactive, customer‑service mindset. Travel may be required.

Qualifications

• 3–5+ years in PM or event planning, DMC/hotel background preferred.
• At least 2 years of hands-on onsite event management experience.
• Strong Excel and MS Office proficiency.
• Excellent written and verbal communication, with attention to detail.
• Willingness to travel, including weekends.

Responsibilities

• Lead planning and execution for corporate events including incentives, tradeshows, conferences, sales meetings, and customer experiences
• Serve as the primary client liaison on assigned programs, delivering high-touch communication and service
• Build and manage detailed project timelines, budgets, and meeting specifications for every program
• Research and secure venues and vendors; manage proposals, site inspections, and contract negotiations
• Manage attendee registration, communications, and event platforms
• Lead weekly project team meetings and oversee all logistical planning, from A/V to F/B to transportation
• Direct onsite teams, troubleshoot issues in real time, and ensure quality control
• Prepare final billing and complete full budget reconciliation for each event
• Juggle multiple concurrent projects and shifting priorities

Skills

Excel

PM skills

Event planning

Vendor coordination

Client liaison

Budgeting

Onsite management

Education

Bachelor's degree

CMP certification

Tools

MS Office

A/V basics

Job description

Evolutionary Events is a boutique, full-service meeting, event, and destination management company (DMC) known for our creativity, agility, and exceptional client service. Our small but mighty team delivers flawless execution for high-profile programs — sales meetings, incentives, tradeshows, customer experiences, and user conferences — for clients across the globe. We move fast, care deeply about our partnerships, and hold ourselves to a standard of going the extra mile on every project.

About Evolutionary Events

Evolutionary Events is a boutique, full-service meeting, event, and destination management company (DMC) known for our creativity, agility, and exceptional client service. Our small but mighty team delivers flawless execution for high-profile programs — sales meetings, incentives, tradeshows, customer experiences, and user conferences — for clients across the globe. We move fast, care deeply about our partnerships, and hold ourselves to a standard of going the extra mile on every project.

Position Summary

We're looking for a Project Manager who thrives on juggling multiple priorities at once and genuinely enjoys the pace of the events industry. This is a hands‑on, in‑person role based in our Tampa office, ideal for someone with a background in DMC, hotel, or event/meeting planning who is proactive, resourceful, and driven to grow. You'll own event execution end‑to‑end — from proposal through onsite delivery and final reconciliation — while partnering closely with our Account Executive team and clients.

The ideal candidate is a natural multi‑tasker with a go‑getter attitude: someone who anticipates problems before they happen, communicates clearly under pressure, and takes real ownership of their projects. Strong Excel skills, a team‑first mindset, and a genuine passion for customer service are essential.

What You'll Do

• Lead planning and execution for corporate events including incentives, tradeshows, conferences, sales meetings, and customer experiences
• Serve as the primary client liaison on assigned programs, delivering consistent, high‑touch communication and service
• Build and manage detailed project timelines, budgets, and meeting specifications for every program
• Research and secure venues and vendors; manage proposals, site inspections, and contract negotiations
• Manage attendee registration, communications, and event platforms
• Lead weekly project team meetings and oversee all logistical planning, from A/V to F/B to transportation
• Direct onsite teams, troubleshoot issues in real time, and ensure quality control throughout each program
• Prepare final billing and complete full budget reconciliation for each event
• Juggle multiple concurrent projects and shifting priorities without dropping the details

What You Bring

• 3–5+ years of experience as a Project Manager, Event Planner, or similar role — DMC, hotel conference services, or third‑party planning background strongly preferred
• At least 2 years of hands‑on onsite event management experience
• Strong working knowledge of hotel operations, A/V production, F/B planning, site selection, and contract negotiation
• Proven ability to manage multiple clients and complex, competing deadlines simultaneously
• Strong Microsoft Excel skills, plus proficiency across the Microsoft Office Suite (Word, PowerPoint)
• A proactive, go‑getter attitude — someone who spots what needs to happen next and takes initiative without being asked
• Excellent written and verbal communication skills, with high attention to detail
• A true team player who brings a positive, collaborative energy and strong customer‑service instincts
• Ability to work independently, stay flexible, and make sound decisions quickly under pressure
• Willingness to travel, including occasional weekends, for onsite program delivery
• Ability to sit for extended periods and stand for long stretches onsite; ability to lift up to 25 lbs
• Bachelor's degree preferred; CMP certification a plus

Why Join Us

You’ll join a close‑knit, supportive team that values creativity, excellence, and above‑and‑beyond service — and where your contributions are seen and appreciated. No two days look the same, and there's real room to grow as you build your career in events.