Executive Assistant to WAM Head — NYC (Hybrid)

Bloomberg; New York (NY); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Comprehensive benefits

Bonus program

401(k) matching

Job summary

Bloomberg seeks a highly organized Administrative Assistant to support the Head of Web, Arts and Media (WAM) within our Engineering department in New York. This role offers executive support, confidential handling of information, and close collaboration with senior leaders in a fast-paced, innovative environment.

The position requires 5+ years of experience, strong communication, and proficiency in Google Workspace and Microsoft Office.

Qualifications

• 5+ years of administrative experience supporting senior-level executives.
• Excellent written and verbal communication with internal and external stakeholders.
• Strong organizational skills to juggle multiple priorities in a fast-paced environment.
• Meticulous attention to detail and proactive problem-solving approach.
• Strategic gatekeeping and time-management partnership with leaders.
• Aptitude for AI tools to enhance productivity and efficiency.

Responsibilities

• Optimize the Head of WAM’s schedule for maximum productivity.
• Coordinate complex domestic and international travel logistics with real-time support.
• Handle administrative operations: expenses, newsletters, polished presentations, and workspace coordination.
• Plan and manage departmental events and speaking engagements from inception to execution.
• Produce ad hoc reports and manage projects within deadlines.
• Maintain confidentiality regarding business, team, and employee matters.
• Lead event coordination for town halls, AMAs, and tech talks.
• Use AI-generated meeting insights to track action items and follow up on deliverables.

Skills

Executive support

Communication skills

Organization

Time management

AI tools familiarity

Tools

Google Workspace

Microsoft Office

Job description

Bloomberg seeks a highly organized Administrative Assistant to support the Head of Web, Arts and Media (WAM) within our Engineering department in New York. This role offers executive support, confidential handling of information, and close collaboration with senior leaders in a fast-paced, innovative environment.

The position requires 5+ years of experience, strong communication, and proficiency in Google Workspace and Microsoft Office.