Administrative Assistant - Web, Arts and Media (WAM)

Bloomberg; New York (NY); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Comprehensive benefits

Bonus program

401(k) matching

Job summary

Bloomberg seeks a highly organized Administrative Assistant to support the Head of Web, Arts and Media (WAM) within our Engineering department in New York. This role offers executive support, confidential handling of information, and close collaboration with senior leaders in a fast-paced, innovative environment.

The position requires 5+ years of experience, strong communication, and proficiency in Google Workspace and Microsoft Office.

Qualifications

• 5+ years of administrative experience supporting senior-level executives.
• Excellent written and verbal communication with internal and external stakeholders.
• Strong organizational skills to juggle multiple priorities in a fast-paced environment.
• Meticulous attention to detail and proactive problem-solving approach.
• Strategic gatekeeping and time-management partnership with leaders.
• Aptitude for AI tools to enhance productivity and efficiency.

Responsibilities

• Optimize the Head of WAM’s schedule for maximum productivity.
• Coordinate complex domestic and international travel logistics with real-time support.
• Handle administrative operations: expenses, newsletters, polished presentations, and workspace coordination.
• Plan and manage departmental events and speaking engagements from inception to execution.
• Produce ad hoc reports and manage projects within deadlines.
• Maintain confidentiality regarding business, team, and employee matters.
• Lead event coordination for town halls, AMAs, and tech talks.
• Use AI-generated meeting insights to track action items and follow up on deliverables.

Skills

Executive support

Communication skills

Organization

Time management

AI tools familiarity

Tools

Google Workspace

Microsoft Office

Job description

Administrative Assistant - Web, Arts and Media (WAM)

Location

New York

Business Area

Engineering and CTO

Ref #

10053916

Description & Requirements

What’s the role?

We are seeking a highly organized Administrative Assistant to support the Head of Web, Arts and Media (WAM) within our Engineering department. This business unit includes engineering for all of Bloomberg Media, which includes Bloomberg.com , the consumer mobile app, smart TV applications and more, as well as both product and engineering teams for Bloomberg Connects, Bloomberg’s art and culture mobile app. In this role, you will provide comprehensive executive support, maintain effective communication channels, and make informed, rapid decisions in a fast-paced environment.

The ideal candidate is proactive, independent, and detail-oriented. You possess the confidence to interact with senior leadership and maintain strict discretion regarding all confidential matters.

This position is based in our New York office, requiring three days of on-site presence per week.

We’ll trust you to:

Optimize the Head of WAM’s schedule to ensure maximum time efficiency and productivity.

Coordinate travel logistics for complex domestic and international trips, providing real-time support as needed.

Execute administrative operations , including expense approvals, newsletters, polished presentations, and workspace coordination.

Plan departmental events and speaking engagements, managing all logistics from inception to execution.

Produce ad hoc reports and manage special projects within established deadlines.

Uphold professional standards and confidentiality regarding all business, team, and employee matters.

Lead event coordination for initiatives such as town halls, AMAs, and tech talks.

Utilize AI-generated meeting insights and takeaways to monitor progress on action items, ensuring all outstanding deliverables are tracked and followed up on effectively.

You’ll need to have:

5+ years of administrative experience supporting senior-level executives.

Strong communication skills with the ability to engage effectively with internal and external stakeholders.

Exceptional organizational ability to manage multiple priorities in a fast-paced environment.

Meticulous attention to detail and a proactive approach to problem-solving.

Strategic gatekeeping expertise and time-management partnership skills.

Proficiency in Google Workspace and Microsoft Office for seamless collaboration.

Aptitude for AI tools to enhance organizational productivity and operational efficiency.

Salary Range = 85,000-125,000 USD Annual+ Benefits + Bonus

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.

Discover what makes Bloomberg unique - watch our podcast series for an inside look at our culture, values, and the people behind our success.