Executive Assistant to WAM Head | Hybrid NYC

Bloomberg; New York (NY); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

Benefits package

Bonus potential

Job summary

Bloomberg in New York seeks an organized Administrative Assistant to support the Head of Web, Arts and Media (WAM) within Engineering. You will manage calendars, arrange travel, prepare presentations, and handle confidential information with discretion.

This on-site role requires 3 days in the office per week, strong communication, and 5+ years of senior-level support. Proficiency in Google Workspace, Microsoft Office, and AI tools will help drive productivity and executive efficiency.

Qualifications

• 5+ years of administrative experience supporting senior-level executives.
• Strong communication skills with the ability to engage effectively with internal and external stakeholders.
• Exceptional organizational ability to manage multiple priorities in a fast-paced environment.
• Meticulous attention to detail and a proactive approach to problem-solving.
• Strategic gatekeeping expertise and time-management partnership skills.
• Proficiency in Google Workspace and Microsoft Office for seamless collaboration.
• Aptitude for AI tools to enhance organizational productivity and operational efficiency.

Responsibilities

• Optimize the Head of WAM's schedule to ensure maximum time efficiency and productivity.
• Coordinate travel logistics for complex domestic and international trips, providing real-time support as needed.
• Execute administrative operations, including expense approvals, newsletters, polished presentations, and workspace coordination.
• Plan departmental events and speaking engagements, managing all logistics from inception to execution.
• Produce ad hoc reports and manage special projects within established deadlines.
• Uphold professional standards and confidentiality regarding all business, team, and employee matters.
• Lead event coordination for initiatives such as town halls, AMAs, and tech talks.
• Utilize AI-generated meeting insights and takeaways to monitor progress on action items, ensuring all outstanding deliverables are tracked and followed up on effectively.

Skills

Executive support

Communication

Organization

Time management

Google Workspace

Microsoft Office

AI tools

Tools

Google Workspace

Microsoft Office

Job description

Bloomberg in New York seeks an organized Administrative Assistant to support the Head of Web, Arts and Media (WAM) within Engineering. You will manage calendars, arrange travel, prepare presentations, and handle confidential information with discretion.

This on-site role requires 3 days in the office per week, strong communication, and 5+ years of senior-level support. Proficiency in Google Workspace, Microsoft Office, and AI tools will help drive productivity and executive efficiency.