Executive Assistant to VPs - Finance & Equity (Hybrid)

Macalester; Northern (KY); Hybrid; USD 39,000 - 40,000; Full time

Benefits offered by this job

10% employer retirement contributions

Vacation and holidays

Health, dental, vision insurance

Health Savings Account contributions

Tuition assistance for dependents

Wellness resources and fitness access

Criminal background check

Job summary

Macalester College is seeking an Executive Assistant to the VP of Administration and Finance and the VP for Institutional Equity. The role provides comprehensive administrative support, calendar and travel coordination, budget tracking, document management, and liaison with trustees and staff across campus. Some remote-hybrid work may be possible during the summer.

The position is 12-month, full-time, hourly with in-office expectations and possible evening/weekend scheduling.

Qualifications

• Minimum education: High school diploma; preferred: Associate’s/Bachelor’s degree or equivalent.
• Minimum three years of professional experience.
• Knowledge of and commitment to equity and inclusion in learning and work environments.
• Knowledge of financial reporting and office management, calendar and meeting management.
• Advanced knowledge of Google Apps and Microsoft Office.

Responsibilities

• Provide reception and administrative support: greet visitors and answer inquiries.
• Maintain calendars, schedule meetings and make travel arrangements.
• Organize and maintain office records.
• Prepare letters, reports, presentations, websites, and materials for meetings and communications.
• Monitor budgets and track expenditures; purchase supplies and reconcile financial records.
• Coordinate logistics for meetings, committees, and small events.
• Act as liaison for VPs with trustees, staff, and the public.
• Support Board committees and Investment Committee materials and logistics.
• Coordinate Title IX and Nondiscrimination program logistics and website maintenance.
• Provide support for Institutional Equity and college-wide events; back up for executive offices.

Skills

Calendar management

Travel coordination

Office administration

Budget tracking

Communication

Interpersonal skills

Google Apps

Microsoft Office

Project management

Event planning

Education

High school diploma

Associate’s degree

Bachelor’s degree

Tools

Google Apps

Microsoft Office

Document management software

Job description

Macalester College is seeking an Executive Assistant to the VP of Administration and Finance and the VP for Institutional Equity. The role provides comprehensive administrative support, calendar and travel coordination, budget tracking, document management, and liaison with trustees and staff across campus. Some remote-hybrid work may be possible during the summer.

The position is 12-month, full-time, hourly with in-office expectations and possible evening/weekend scheduling.