Assistant to the Vice Presidents for Communications and Administration

Colgate University; Village of Hamilton (NY); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Free parking

Gym discounts

Bookstore savings

Athletic tickets

Cultural/recreational facilities

Job summary

Colgate University in Hamilton, NY seeks an Assistant to the Vice Presidents for Communications and Administration for a full-time, on-site role. The position supports two Vice Presidents, handles confidential materials, and coordinates calendars, travel, and communications.

Required are 3+ years of administrative experience, strong communication, and proficiency in MS Office and Google tools. A Bachelor’s degree is preferred. Colgate offers competitive benefits and on-site perks.

Qualifications

• Three years of administrative experience with progressive responsibilities.
• Strong interpersonal skills and discretion handling confidential documentation.
• Ability to multi-task and adapt to changing priorities.
• Excellent written and oral communication, including editing and proofreading.
• Proficiency with MS Office and Google products.
• Planning and organizational skills; willingness to learn.

Responsibilities

• Coordinate daily operations and ensure efficient administration for the two Vice Presidents.
• Maintain discretion and safeguard confidential information.
• Respond to information requests and refer to appropriate resources.
• Manage calendars, itineraries, travel, contacts, and correspondence.
• Monitor budgets and supplies; process quotes, purchase orders, and payments.
• Collaborate with colleagues across campus and take on other duties as assigned.

Skills

Administrative experience

Interpersonal skills

Discretion with confidential docs

Editing & proofreading

Multi-tasking

Calendar management

Education

Bachelor's degree preferred

Tools

MS Office

Google Workspace

Job description

Assistant to the Vice Presidents for Communications and Administration

Position Title Assistant to the Vice Presidents for Communications and Administration

Full Time/Part Time

Full Time/Part Time Full Time

Division

Division Office of University Communications

Department

Department Office of University Communications

Work Arrangement type

Work Arrangement type On-Site (Hamilton, NY) – expected to work fully at the designated campus/office location.

Hiring Wage/Salary Range

Hiring Wage/Salary Range $27.00 - $34.00/hour

Professional Experience/ Qualifications

• A minimum of three years of administrative experience with progressive responsibilities is required.
• Keen interpersonal skills and strong judgment; discretion with respect to confidential documentation.
• Ability to multi-task, adapt to changing priorities, and balance responsibilities on behalf of two Vice Presidents.
• Excellent written and oral communications skills, including editing an proofreading.
• Demonstrated ability to work effectively with a wide range of constituencies, both internal and external.
• Proven ability to produce tasks in accurately and on time.
• Proficiency with MS Office (Word, Excel, and PowerPoint) and Google products (Gmail, Google Docs).
• Demonstrated planning and organizational skills.
• Willingness to learn.

Preferred Qualifications

• Experience with coordinating complex travel arrangements, managing complex scheduling/calendars.
• Experience with drafting professional correspondence.

Education

A Bachelor’s degree is preferred, or a combination of education and experience from
which comparable skills are attained.

Certifications

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Physical Requirements

Other Information

Work visa sponsorship is not available for this position.

Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page .

Department Statement

The Divisions of Communications and Administration provide mission-critical functions in support of Colgate University’s academic mission. Together these divisions include the departments of Risk Management and Legal Affairs, Human Resources, the Office of Institutional Analysis, and the Communications Department, which oversees all internal and external communications of the University, University Events, and Government Relations.

Accountabilities

Reporting jointly to the Vice President for Communications and the Vice President for Administration, this position is responsible for providing administrative and operational support to the two divisions. Responsibilities include:

• Coordination of the daily and ongoing operations and efficient administration of procedures and processes central to the Offices.
• Maintaining discretion and safeguarding confidential information.
• Responding in a timely manner to requests for information and making referrals to other resources as appropriate.
• Managing calendars, itineraries, travel arrangements, contacts, and correspondence for the Vice Presidents and the Assistant Vice President for Risk Management and Analysis.
• Monitoring office budgets and supplies, which may include researching services and pricing, processing quotes, creating PO’s and requisitions and submitting for timely payment.
• Partnering effectively with colleagues and stakeholders across campus and other duties as assigned.

Requisition Number

Requisition Number 2026S070Posting

Temporary

Temporary No

Work Schedule

Job Open Date

Job Open Date 10/07/2026

Job Close Date

Open Until Filled Yes

Special Instructions Summary

EEO Statement

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

Clery Act

CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance . Printed copies of this report may be obtained upon request from the Department of Campus Safety via e‑mail at [e-mail] .

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you currently a Colgate employee?
  • Yes
  • No
• * Have you ever been a Colgate employee?
  • Yes
  • No
• Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
  • Yes
  • No
• * Are you at least 18 years of age?
  • Yes
  • No
• * Please let us know how you heard about this position.
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  • Other
• If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.

  (Open Ended Question)