Executive Assistant to VP, Quality & Safety

aah; Oak Brook (IL); On-site; USD 43,000 - 63,000; Full time

Benefits offered by this job

Paid Time Off

Health benefits

Retirement plan

Educational assistance

Job summary

Advocate Health in Oak Brook, IL is seeking an Executive Assistant I to support an executive VP in our Administrative Offices. This full-time role manages complex calendars, travel, events, and project support to keep operations running smoothly.

The ideal candidate has about 4 years in administrative roles, with 2 years in executive support, and excels at confidentiality, communication, and MS Office. You will liaise with leaders and prepare reports in a fast-paced environment.

Qualifications

• Requires high school diploma and strong administrative skills.
• Prior experience supporting executives is preferred.
• Demonstrates ability to manage sensitive information with discretion.

Responsibilities

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.
• Manages travel arrangements and expense reporting on executive’s behalf.
• Organizes all aspects of meetings, events, and travel, including agenda preparation and document development.
• Greets high-level visitors and liaises with leaders on operational and strategic matters.
• Prepares reports and presentations; maintains confidential records and filing systems.

Skills

Time management

Confidentiality

Initiative

Communication

MS Office

Document creation

Organization

Presentation skills

Education

High School Diploma

Job description

Advocate Health in Oak Brook, IL is seeking an Executive Assistant I to support an executive VP in our Administrative Offices. This full-time role manages complex calendars, travel, events, and project support to keep operations running smoothly.

The ideal candidate has about 4 years in administrative roles, with 2 years in executive support, and excels at confidentiality, communication, and MS Office. You will liaise with leaders and prepare reports in a fast-paced environment.