Executive Assistant to VP, Clinical Quality & Safety

Advocate Health Care; Oak Brook (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Advocate Health Care in Oak Brook, IL seeks an Executive Assistant I to support an executive VP at the Administrative Offices. The role emphasizes complex calendar management, travel coordination, event planning, and project support.

Ideal candidates bring 4 years in administration (2 in executive support). Proficiency in Microsoft Office, excellent written and verbal communication, discretion, and strong organizational skills are essential; you will prepare reports and maintain confidential

Qualifications

• Time management
• Confidentiality
• Initiative
• Communication skills
• Microsoft Office proficiency
• Document creation
• Organizational skills
• Presentation skills

Responsibilities

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.
• Manages travel arrangements and expense reporting on executive’s behalf.
• Organizes all aspects of meetings, events, and travel, including agenda preparation, site selection, and document development.
• Greets/high-level visitors, representing the executive leader and serving as liaison for initiatives.
• Initiates communications with other leaders regarding operational, strategic, and substantive matters; resolves inquiries.
• Develops complex documents and correspondence independently or with executive input.
• Prepares reports with needed research and summarizing information.
• Maintains filing systems and confidential records; operates and maintains office equipment; orders supplies as needed.
• Assists with departmental budget administration.
• Opens, reads, and prioritizes mail, composing return correspondence on behalf of the executive.
• Serves as a resource for administrative staff and provides training.

Job description

Advocate Health Care in Oak Brook, IL seeks an Executive Assistant I to support an executive VP at the Administrative Offices. The role emphasizes complex calendar management, travel coordination, event planning, and project support.

Ideal candidates bring 4 years in administration (2 in executive support). Proficiency in Microsoft Office, excellent written and verbal communication, discretion, and strong organizational skills are essential; you will prepare reports and maintain confidential